Report to Mayor and City Council
Tuesday, May 07, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT WITH ELECTROSONIC, INC., AND ADOPTION OF RESOLUTION NO. 19-096 TO INCREASE THE FY 2018/19 BUDGET FOR CONTRACTUAL SERVICES FOR MAINTENANCE, PROGRAMMING, EQUIPMENT REPAIRS AND REPLACEMENT FOR THE AUDIO VISUAL SYSTEM SERVING THE COUNCIL CHAMBERS (CITY COUNCIL)
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I. SUMMARY
The City has utilized Electrosonic, Inc. ("Electrosonic") for over ten years for onsite service and repairs to audio-visual equipment serving the City Council Chambers. Due to the increased number of work order requests for the AV Room and to implement live broadcasting capabilities at the Community Center, the funds budgeted for this current fiscal year have been depleted. Staff is requesting that the City Council approve a contract amendment and budget resolution authorizing additional funding of $25,928.55. Note that a portion of the expended funds are offset by the 1% PEG (Public, Educational and Governmental) fund as outlined below.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the bidding requirements of the Carson Municipal Code (CMC) pursuant to CMC Section 2611(e) ("Sole Source Purchasing").
2. APPROVE Amendment No. 3 to the Contract Services Agreement with Electrosonic, Inc., for the maintenance and support of the audio equipment and programming of the audio and voting system for the Council chambers, to increase the contract sum by $25,928.55 to authorize additional on-call services,
3. AUTHORIZE the Mayor to execute the same upon approval as to form by the City Attorney.
4. ADOPT Resolution No. 19-096, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FY 2018/19 BUDGET IN THE GENERAL FUND."
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
Electrosonic has be...
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