Report to Mayor and City Council
Tuesday, May 07, 2019
Discussion
SUBJECT:
Title
TERMINATE OR AMEND CONSULTANT RETAINER AGREEMENT TO PROVIDE ON-CALL ARCHITECTURAL PROFESSIONAL SERVICES TO THE ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT (CITY COUNCIL)
Body
I. SUMMARY
This item was considered at a Special City Council Meeting held on April 26, 2019. At the meeting, the City Council voted 3-0 (MPT Hicks, Councilmember Davis-Holmes, Councilmember Dear) to select Recommendation No. 2 and amend the not-to-exceed amount of the On-Call Consultant Retainer Agreement with Westberg and White, Inc. from $500,000.00 to $250,000.00. The Council further instructed Staff to issue another Request for Qualifications for Architectural Services in order to have additional architectural firms to select from for on-call services.
Below is the staff report from April 26 in its entirety:
On April 2, 2019, the City Council approved a contract for On-Call Architectural Professional Services with the firm of Westberg and White Inc., in the amount of $500,000 over a period of two years, until June 30, 2021. This was brought forward by the Engineering Division of the Public Works Department ("Engineering"), which is responsible for the design and construction of all public works projects, including those from the General Fund and that are grant funded.
The City does not have an in-house architect on staff. In consideration of the limited internal staff resources and the significant number of infrastructure projects, having On-Call Architectural Professional Services will greatly reduce the time required to develop the necessary plans, specifications and estimates by eliminating the need to prepare separate Requests for Proposals (RFPs) for each project under consideration. A Consultant Retainer Agreement will provide flexibility and enhance the capacity of Engineering to deliver projects in a timely manner.
Councilwoman Davis-Holmes first asked to reconsider the above...
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