Report to Mayor and City Council
Tuesday, May 07, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVING RESOLUTION NO. 19-079, AMENDING THE FISCAL YEAR 2018/19 BUDGET BY APPROPRIATING FUNDS IN THE AMOUNT OF $11,000 FOR THE PURCHASE AGREEMENT WITH EWING IRRIGATION PRODUCTS FOR IRRIGATION MATERIALS AND SUPPLIES (CITY COUNCIL)
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I. SUMMARY
The Grounds and Landscape division is responsible for the maintenance of approximately 80 acres throughout the City, including 16 park facilities (12 full size parks and 4 mini-parks), City Hall, the Community Center, and the Corporate Yard. Each facility has an irrigation system that provides water to turf areas, plants, flowers, trees, foliage and sports fields. In order to ensure these areas are safe and playable, it is imperative that the irrigation systems are fully operable at all times.
Ewing Irrigation Products (Ewing) provides irrigation materials and supplies to the City and staff is requesting Council approval of Resolution No. 19-079 to authorize additional funds for the blanket purchase agreement with Ewing (Exhibit No. 1).
II. RECOMMENDATION
Recommendation
WAIVE further reading and ADOPT Resolution No. 19-079, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2018/19 BUDGET IN THE GENERAL FUND” to authorize a budget transfer of $11,000 from Account No. 101-80-840-105-5002 to Account No. 101-80-840-105-6009.
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III. ALTERNATIVES
1. DO NOT WAIVE further reading and ADOPT Resolution No. 19-079, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2018/19 BUDGET IN THE GENERAL FUND” to authorize a budget transfer from account no. 101-80-840-105-5002 to account no. 101-80-840-105-6009.
2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
The Grounds and Landscape crew is responsible for ensuring that the irrigation systems for 16 park facilities, City Hall, the Community Center, and the Corporate Yard are in operable condition at all times. The irrigation system consists of approximately 5,000 sprinklers and several connecting pipes and fittings. As a result of aging pipes, faulty irrigation valves, and controller modifications, the repair and maintenance costs associated with the City’s irrigation systems have increased. Replacement irrigation parts must be readily available for not only routine maintenance, but also to replace broken sprinklers and repair lateral and main line breaks.
For FY 2018/19, the City issued a blanket purchase agreement with Ewing totaling $24,999. The Public Works Department utilizes Ewing for irrigation repair materials and supplies as they are one of the few local vendors that are an authorized service center for the CalSense controllers that are installed at all of the City owned facilities.
An additional amendment of $11,000 is needed to reconcile the remaining invoices and cover future material and supply purchases through June 30, 2019. In accordance with the City’s current Purchasing Guidelines and Carson Municipal Code, any expenditures totaling over $25,000 per fiscal year for a single vendor requires City Council approval. Staff is submitting Resolution No. 19-079 for approval to satisfy the expenditures for the remainder of the fiscal year.
V. FISCAL IMPACT
There is no impact to the general fund. The amount requested for the blanket purchase order amendment is already appropriated and will be transferred from Account No. 101-80-840-105-5002 to Account No. 101-80-840-105-6009.
VI. EXHIBITS
1. Resolution No. 19-079 (pg. 3)
1.
Prepared by: John Martinez, Park Maintenance Supervisor