Report to Mayor and City Council
Tuesday, May 07, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF A PURCHASE ORDER TO DIAMOND A EQUIPMENT FOR THE PURCHASE OF TWO KUBOTA RIDE-ALONG MOWERS IN THE AMOUNT OF $30, 719.56 (CITY COUNCIL)
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I. SUMMARY
Staff recommends that the City Council approve a Purchase Order through Sourcewell, formerly known as National Joint Powers Alliance (NJPA) to Diamond A Equipment of Long Beach, CA in the amount of $30,719.56 for the purchase of two Kubota Model ZD1211L-72 mowers.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE the purchase of two Kubota Model ZD1211L-72 mowers to Diamond A Equipment in the amount of $30,719.56.
2. AUTHORIZE the Purchasing Manager to utilize cooperative purchasing, pursuant to Carson Municipal Code Section 2611(g), and issue a purchase order in the amount of $30,719.56 for the purchase of two Kubota Model ZD1211L-72 mowers.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROUND
The Public Works Department maintains a fleet of vehicles that are used throughout the City. The Grounds and Landscape crew is responsible for mowing the turf areas at all City-owned facilities which include City Hall, the Community Center, Corporate Yard, 12 standard parks and 4 mini parks. Keeping the grass trimmed helps promote a healthier turf, sustains the levels to an acceptable height (which is a plus for sports activities), and provides an aesthetically pleasing look.
The current mowers (Unit #1415 and #1416) are both 2010 Kubota Mowers which were originally rental mowers that were eventually purchased by the City. For nearly a decade, these mowers have been utilized on a daily basis, and now require replacement. Replacing vehicles and equipment at the end of their useful life helps ensure safety, reduces downtime as well as costs, and bolsters fleet reliability. Staff did inquire if the newer model mowers were available in an alternative fuel option, but unfortunately they are not.
Pursuant to Section 2611(g) of the Carson Municipal Code, the City may, through the Purchasing Manager, purchase equipment without complying with the bidding requirements of Section 2610 if the equipment is purchased through cooperative purchasing. For this purchase of two ride-a-long mowers, staff recommends cooperative purchasing through Sourcewell. The Purchasing Manager has determined that Sourcewell’s competitive bidding or proposal process meets the requirements of Carson Municipal Code Section 2611(g).
Sourcewell, formerly known as National Joint Powers Alliance (NJPA) is a municipal contracting agency that was established to allow participating municipalities to reduce the cost of procurement by leveraging the benefits of contract purchasing. All Sourcewell bid contracts are competitively solicited, nationally reviewed and then awarded by the Sourcewell Board of Directors. The City of Carson will save approximately $7,611.12 by taking advantage of its Sourcewell membership (#38521).
In an effort to secure quotes from local Carson Vendors, Herc Rentals located at 22422 S. Alameda St. Carson, CA 90810 and Sunstate Equipment located at 17310 S. Main St. Carson, CA 90248 were solicited, but were unable to provide a quote that matched the equipment needs of the City.
The City Attorney’s Office has recently provided direction to Public Works staff that straightforward vehicle and equipment purchases sans any subsequent maintenance services are sufficiently covered by the City’s Purchase Order agreement, and no contract is required.
If this item is approved, the existing equipment will be surplused once the new equipment is received.
V. FISCAL IMPACT
Funds for this item were not allocated in the FY 2018/19 budget; however, staff has adjusted its operation and maintenance budget so that the department is able to absorb the cost this fiscal year in Account No. 101-80-840-105.
VI. EXHIBITS
1. Quotation/Equipment Specifications from Diamond A Equipment (pg. 4)
2. Kubota Mower Model ZD1211L-72 (pg. 5)
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Prepared by: John Martinez, Park Maintenance Supervisor