Report to Mayor and City Council
Tuesday, May 07, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVING RESOLUTION NO. 19-078, AMENDING THE FISCAL YEAR 2018/19 BUDGET BY APPROPRIATING FUNDS FOR THE PURCHASE AGREEMENT WITH DISPENSING TECHNOLOGY CORPORATION FOR STREET ASPHALT (CITY COUNCIL)
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I. SUMMARY
There are 263 lane miles of paved roads that run throughout the City of Carson. In 2017 a Pavement Management Study determined that the average Pavement Condition Index was 67 - which is considered fair condition. In order to maintain the current road conditions, an annual investment of $7 million would be required. As a result of record rainfall this year, the City has experienced an increase in potholes and street repair needs.
Dispensing Technology Corporation (DTC) provides pothole repair materials, and staff is requesting Council approval of Resolution No. 19-078 to authorize additional funds for the blanket purchase agreement with DTC (Exhibit No. 1).
II. RECOMMENDATION
Recommendation
WAIVE further reading and ADOPT Resolution No. 19-078, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2018/19 BUDGET IN THE GENERAL FUND” to authorize a budget transfer from Account No. 101-80-840-281-5002 to Account No. 101-80-840-281-6009.
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III. ALTERNATIVES
1. DO NOT WAIVE further reading and ADOPT Resolution No. 19-078, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2018/19 BUDGET IN THE GENERAL FUND” to authorize a budget transfer from Account No. 101-80-840-281-5002 to Account No. 101-80-840-281-6009.
2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
The City of Carson encompasses approximately 263 lane miles. As a result of the deterioration of its aging infrastructure, the City has incurred increased repair and maintenance costs associated with its streets and public rights of way. Furthermore, the current road conditions have worsened with the higher than normal amount of rainfall received this year.
For FY 2018/19, there was a blanket purchase agreement with Dispensing Technology Corporation totaling $24,999. With Dispensing Technology Corporation being the primary vendor for pothole repair material, an additional amendment of $20,000 is needed to reconcile the remaining invoices and to cover future material purchases through June 30, 2019.
In accordance with the City’s current Purchasing Guidelines and the Carson Municipal Code, any expenditures totaling over $25,000 per fiscal year for a single vendor requires City Council approval. Staff is submitting Resolution No. 19-078 for approval to satisfy the outstanding balance with Dispensing Technology Corporation and ensure continued street maintenance and repair.
V. FISCAL IMPACT
There is no impact to the general fund. The amount requested for the blanket purchase order amendment is already appropriated and will be transferred from Account No. 101-80-840-281-5002 to Account No. 101-80-840-281-6009.
VI. EXHIBITS
1. Resolution No. 19-078 (pg. 3)
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Prepared by: Freddy Loza, PW Maintenance Supervisor