Report to Mayor and City Council
Tuesday, April 16, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 3 TO THE AGREEMENT WITH CSG CONSULTANTS, INC. TO PROVIDE ON-CALL PLANNING SERVICES (CITY COUNCIL)
Body
I. SUMMARY
On December 6, 2016, the City entered into an agreement with CSG Consultants, Inc. (CSG) to provide on-call planning services (Exhibit No. 1). This agreement was subsequently amended in November, 2017 (Exhibit No. 2). Due to continued growth in development within the City, coupled with the loss of a number of City staff within the Planning Division, on March 5, 2019, staff requested the City Council to increase to the contract amount and length of contract for the CSG contract. At that time, the City was going through the recruitment process for two senior planners. The City Council approved the amendment, but reduced the requested contract amount and did not grant the contract extension request to June of 2020, Exhibit No. 3.
Staff assured the City Council that an update would be provided to City Council once the recruitment process is complete to determine staffing needs for the Planning Division. Human Resources has completed the recruitment process which did not yield a candidate for the Senior Planner position. A new recruitment process will be starting in the coming days for one position. Staff anticipates this position to be filled by end of July. Moreover, staff will be bringing forward a second position for Council's consideration. Therefore, staff is requesting the City Council to approve Amendment No. 3 to the CSG contract.
Staff has been reducing the hours for the CSG consultants as new staff is hired. Currently, CSG provides an equivalent of two full-time staff at a cost of approximately $35,000 per month for both. Therefore, staff is requesting an additional $250,000 to provide planning services until the end of contract term, December 5, 2019, Exhibit No. 4. Staff is also requesting the City Council to...
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