Report to Mayor and City Council
Tuesday, April 16, 2019
Consent
SUBJECT:
Title
CONSIDER AWARDING A THREE-YEAR CONTRACT TO BROADCAST SUPPORT, INC. DBA 5X5AV TO PROVIDE AUDIO VISUAL SERVICES AT THE CONGRESSWOMAN JUANITA MILLENDER-MCDONALD COMMUNITY CENTER FOR THE PERIOD OF JANUARY 1, 2019 THROUGH DECEMBER 31, 2021 (CITY COUNCIL)
Body
I. SUMMARY
On October 4, 2018, a Request for Proposal (RFP) notice was published to solicit qualified vendors for audio visual products and services for the Congresswoman Juanita Millender-McDonald Community Center ("Center"). A total of three vendors responded and submitted their proposals, which were opened on November 5, 2018. After reviewing and evaluating the proposals, it was determined that Broadcast Support Inc. dba 5x5AV was the most qualified to provide audio visual services to the Center.
Staff is now seeking City Council approval to award a three-year contract to Broadcast Support Inc., dba 5x5AV, for the period of January 1, 2019 through December 31, 2021, with one optional three-year extension at the City's sole election ("Agreement"). The contract sum is not-to-exceed $35,000 per year, or $105,000 total, for the initial 3-year term. Should the City exercise its option to thereafter extend the term for the additional three-year extension period, the contract sum would be increased by an amount not to exceed $35,000 per year, or $105,000 total, for the 3-year extension period. A future Council approval action would be required for the City to exercise its option to extend the term.
II. RECOMMENDATION
Recommendation
Take the following actions:
1. AWARD a three-year contract to Broadcast Support, Inc., dba 5x5AV, for the provision of audio visual services at the Congresswoman Juanita Millender-McDonald Community Center for the period of January 1, 2019 through December 31, 2021, with one optional three-year extension at the City's sole election; AND
2. AUTHORIZE the Mayor to execute the contract, following ap...
Click here for full text