Report to Mayor and City Council
Monday, April 08, 2019
Discussion
SUBJECT:
Title
RISK MANAGEMENT PROCEDURE FOR ALL COMMUNITY SERVICES SPECIAL EVENTS AND SPECIAL PROGRAMS AND DONATION PROCESS (CITY COUNCIL)
Body
I. SUMMARY
On April 3, 2019, Council Member Davis-Holmes and Mayor Pro Tem requested details on the risk management procedures for all special events, and the monetary donation receipt process.
II. RECOMMENDATION
Recommendation
RECEIVE and FILE report.
Body
III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Risk Management requires a number of specific documents to indemnify the City at all Community Services Special Events and Special Programs:
* Hold Harmless & Indemnification Agreement for Event Performers (Exhibit No. 1)
* Recreation and Human Services Agreement (Exhibit No. 2)
* Certificate of Insurance naming City of Carson as additional insured or City of Carson purchases insurance for service provider (such as entertainer, sound, etc.) (Exhibit No. 3)
The requirements differ for City-sponsored events and Non-City-sponsored events. The City maintains minimum insurance requirements that include the following:
General Liability Insurance - Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering CGL on an "occurrence" basis, including property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
Additional Insured Status
* For City Sponsored Events - City of Carson, its elected and appointed officials, employees, volunteers and agents are to be covered as additional insureds with respect to liability arising out of their work or operations performed at or on behalf of the City-sponsored ev...
Click here for full text