Report to Mayor and City Council
Tuesday, April 02, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVING THE RECOMMENDATION OF AN ONLINE REGISTRATION AND FACILITY RESERVATION SOFTWARE AND CONVENIENCE CHARGES FOR THE COMMUNITY SERVICES DEPARTMENT (CITY COUNCIL)
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I. SUMMARY
The Department of Community Services has utilized a number of Recreation-related software to handle tasks that include program participant registration, facility reservations and Veterans SportsComplex membership management. The two programs currently used, Recpro and Recware, do not meet the needs of the Department, and equally so, Recware is obsolete and no longer supported by the vendor. In an effort to resolve these challenges, the Department is requesting authorization to acquire a cloud-based registration and facility reservation software program through ACTIVE Net. As part of this recommendation convenience charges will also need to be approved.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AUTHORIZE the acquisition of ACTIVE Net software for program registration and facility reservation.
2. APPROVE waiving the City's normal bidding requirements, as stated in City of Carson Municipal Code Chapter 6: Purchasing System, Section 2611: Exceptions to Bidding Requirements for Purchases Other Than for Public Projects.
3. APPROVE convenience fee charges for online payments made by patrons.
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III. ALTERNATIVES
1. DO NOT APPROVE the recommendation.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The current practice for program registration and facility reservation is highly manual, with staff utilizing several forms to record and track program rosters and payments. This system has led to errors in recording information, and staff not readily having all relevant details available to them when a resident makes an inquiry about a specific program or facility. More often than not, only the person responsible for the program can ...
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