Report to Mayor and City Council
Tuesday, February 19, 2019
Consent
SUBJECT:
Title
CONSIDER EXERCISING THE FIRST OF TWO ONE-YEAR OPTIONS TO EXTEND THE CONTRACT FOR PARKING CITATION PROCESSING WITH TURBO DATA SYSTEMS, INC. FROM MAY 1, 2019 THROUGH APRIL 30, 2020 (CITY COUNCIL)
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I. SUMMARY
The City's current vendor for parking citation processing is Turbo Data Systems, Inc A three-year contract with two one-year options to extend was approved by Council on March 15, 2016. Turbo Data Systems has been providing excellent service with all parking citation processing for the City. Staff is, therefore, seeking Council approval to exercise the City's option to extend the contract for an additional year from May 1, 2019 through April 30, 2020.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE an extension of the Turbo Data Systems, Inc. contract for parking citation processing from May 1, 2019 through April 30, 2020.
2. AUTHORIZE the Mayor to execute Amendment No. 1, following approval as to form by City Attorney.
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III. ALTERNATIVES
1. DO NOT APPROVE the extension of the Turbo Data Systems, Inc. contract;
AND
2. TAKE any other action the City Council deems appropriate that is consistent with the requirements of law.
IV. BACKGROUND
On March 15, 2016 on agenda item no. 18, the City Council approved to terminate the contract services of Clancy Systems International, Inc. and awarded a three-year parking citation processing services contract with two one-year options to extend based upon performance to Turbo Data Systems, Inc. for a yearly cost of not to exceed $100,000.
Turbo Data Systems, Inc. provides the following services among others: (i) Automated citation issuance; (ii) DMV information retrieval; (iii) Fine escalation and late fee assessment; (iv) Generation and mailing of late notices for unpaid tickets; (v) Placement and rele...
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