Report to Mayor and City Council
Tuesday, February 05, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AGREEMENT FOR CONTRACT SERVICES WITH W.G. ZIMMERMAN ENGINEERING, INC. TO PROVIDE AN INTERIM DEVELOPMENT IMPACT FEE (IDIF) STUDY (TRAFFIC AND SOUNDWALL FEE COMPONENT) (CITY COUNCIL)
Body
I. SUMMARY
A contract services agreement amounting to $21,021 with W. G. Zimmerman Inc. (WGZE) was executed under City Manager's approval authority ($25,000 annually per fiscal year) on June 19, 2018 for the 2017-2018 Fiscal Year for the performance of services relating to verification and establishment of rates for the traffic and noise components of an Interim Development Impact Fee (IDIF) study. However, additional services were subsequently required to complete the study. Accordingly, on November 29, 2018, a second Contract Services Agreement was approved by the City Manager in the amount of $19,467 for Fiscal Year 2018-2019.
The two agreements were executed in two separate fiscal years under City Manager approval authority consistent with the Municipal Code. However, the actual services were rendered in the same Fiscal Year, FY 2018-2019. As a result, the Purchasing Manager has determined that the City Manager's approval of the second Contract Services Agreement on November 29, 2018 was in excess of his approval authority, therefore, determined to be ineffective.
Staff now seeks City Council approval of the second contract. All services provided for under the contract have already been performed, as the ineffectiveness of the City Manager's approval was not discovered until WGZE requested payment for the services in January of 2019.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE the contract services agreement, effective November 29th, 2018, with W.G. Zimmerman Engineering, Inc. to provide Interim Development Impact Fee (Traffic and Noise Components) study services in an amount not-to-exceed $19,467 through June 30, 2019 ("Agreem...
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