Report to Mayor and City Council
Tuesday, February 05, 2019
Consent
SUBJECT:
Title
CONSIDER RATIFYING PAYMENTS TO CLEAN ENERGY FUELS CORP. FOR FUEL PURCHASES FROM JULY 2018 THROUGH DECEMBER 2018, APPROVING A BLANKET PURCHASE ORDER WITH CLEAN ENERGY FUELS CORP. FOR THE PERIOD JANUARY 1, 2019 THROUGH JUNE 30, 2019, AND ADOPTING RESOLUTION NO. 19-032 AMENDING THE 2018-2019 BUDGET TO APPROPRIATE $45,553.73 TO COVER ANTICIPATED COSTS THROUGH JUNE 30, 2019 (CITY COUNCIL)
Body
I. SUMMARY
The City of Carson operates the Carson Circuit, a fixed-route public transit system that services defined areas of the City (Exhibit No. 1). CNG fuel used for the buses is purchased from Clean Energy Fuels Corp. (Clean Energy). Ongoing contract negotiations with Clean Energy have led to a number of invoices that have not yet been paid, and the need to establish a blanket purchase order for purchases made until the end of this fiscal year. The City Council is asked to consider ratifying the payment of fuel purchases rendered for the period July 2018 through December 2018 in the amount of $152,553.73. Additionally, staff is requesting the approval of a blanket purchase order with Clean Energy for the period January 1, 2019 through June 30, 2019 at an estimated maximum of $28,000.00 per month. These actions require a waiver of Carson Municipal Code (CMC) Section 2605 which requires a written contract for services. Staff anticipates having an executed contract in place before the end of the fiscal year.
II. RECOMMENDATION
Recommendation
1. RATIFY the payment of CNG fuel purchases made from Clean Energy from July 2018 through December 2018 in the amount of $152,553.73.
2. APPROVE a six-month blanket purchase order with Clean Energy for the period January 1, 2019 through June 30, 2019, at an estimated maximum of $28,000.00 per month.
3. WAIVE the written contract procedures for purchases of services $5,000 or greater over a fiscal year as defined by the Carson Municipal Code ...
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