Report to Mayor and City Council
Tuesday, January 08, 2019
Consent
SUBJECT:
Title
APPROVE AND RATIFY CONTRACT AMENDMENT NO. 1 TO THE ADMINSURE INC. CONTRACT FOR THE PERIOD AUGUST 15, 2018 THROUGH AUGUST 14, 2020 (CITY COUNCIL)
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I. SUMMARY
The City has been self-insured for its Workers Compensation Program since July 1, 1981. The City maintains a contract with a third party claims administrator (TPA) to administer the self-insured workers compensation program. AdminSure Inc. (AdminSure) has provided TPA services to the City since 2015. On June 23, 2015 the City Council awarded a three-year contract with two one-year renewal options. City Staff (Staff) negotiated terms for the two-year contract extension, which covers the period August 15, 2018 to August 14, 2020. Staff is seeking consideration by the City Council to review the contract amendment and, if acceptable, to ratify the continued provision of services pursuant to the terms of this Agreement from August 15, 2018 through August 14, 2020 for a total contract sum of Seven Hundred Ninety-Three Thousand Six Hundred Seventy-Four Dollars ($793,674).
II. RECOMMENDATION
Recommendation
1. APPROVE and ratify a two-year contract amendment with AdminSure for the period of August 15, 2018 to August 14, 2020.
2. AUTHORIZE the Mayor to execute the amendment to the AdminSure contract after approval as to form by the City Attorney
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
AdminSure has provided TPA services for the City since 2015. A Request for Proposal ("RFP") was issued on February 4, 2015 to fourteen (14) firms. Eight (8) firms responded with complete and acceptable proposals. The proposals were evaluated and scored based on the TPA responses to the RFP. A copy of the evaluation form (rating sheet) used by the review committee is attached as Exhibit No. 1. In summary, the seven criteria used were: 1) TPA Service Fee; 2) Personnel Qualification...
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