Report to Mayor and City Council
Tuesday, November 20, 2018
Consent
SUBJECT:
Title
CONSIDER AWARDING A THREE-YEAR CONTRACT TO WEST COAST ARBORISTS, INC. TO PROVIDE TREE MAINTENANCE SERVICES FOR THE PERIOD OF OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2021 (CITY COUNCIL)
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I. SUMMARY
On December 5, 2017, a Request for Proposal (RFP) notice was published to solicit qualified firms for tree maintenance services. A total of three firms responded and submitted their proposals, which were opened on January 8, 2018. After reviewing and evaluating the proposals, it was determined that West Coast Arborists, Inc. was the most qualified to provide tree maintenance services to the City. Staff is now seeking City Council approval to award a three-year contract to West Coast Arborists, Inc. to provide services for the period of October 1, 2018 through September 30, 2021, with one additional three-year extension at the City's sole election ("Agreement").
II. RECOMMENDATION
Recommendation
Take the following actions:
1. AWARD a three-year contract to West Coast Arborists, Inc. to provide tree maintenance services for the period of October 1, 2018 through September 30, 2021, with one additional three-year extension at the City's sole election; AND
2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney and REQUIRE any exercise of the optional extension to be presented to the City Council for approval.
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III. ALTERNATIVES
1. DO NOT AWARD a three-year contract to West Coast Arborist, Inc.
2. TAKE any other action the City Council deems appropriate and consistent with the law.
IV. BACKGROUND
The Public Works Department is responsible for the care and maintenance of approximately 21,000 trees located throughout the City in various public parkways, medians, parks, and City facilities. One third (~7000) of all City trees are trimmed each year and about 5% of trees are removed, primarily related to sidewalk replacement. On Septem...
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