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File #: 2018-790    Version: 1 Name:
Type: Discussion Status: Agenda Ready
File created: 10/17/2018 In control: City Council
On agenda: 11/7/2018 Final action:
Title: CONSIDER APPROVING A CONTRACT AMENDMENT WITH CHOURA EVENT SERVICES TO DECORATE THE CIVIC CENTER (CITY COUNCIL)
Attachments: 1. Christmas Tree Light Guy Estimate #1324, 2. Christmas Tree Light Guy Estimate #1323, 3. Choura Amendment No. 2, 4. 2017 Jarvis Co. Invoice
Report to Mayor and City Council
Wednesday, November 07, 2018
Discussion


SUBJECT:
Title
CONSIDER APPROVING A CONTRACT AMENDMENT WITH CHOURA EVENT SERVICES TO DECORATE THE CIVIC CENTER (CITY COUNCIL)

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I. SUMMARY

The City Council continued this item from the October 16, 2018 City Council meeting, requesting that staff meet and confer with the effected bargaining units. The meet and confer has been completed. Staff is recommending that Choura Venue Services - the City's current caterer - lead decorating the Civic Center via the company, The Christmas Light Co. Guy to decorate for the holidays. The City has a history of contracting out selected holiday decorations at the Civic Center. The Choura Venue Services contract would be amended to deduct $28,131.75 from the December revenues to the City. The costs will be partially offset by the City not having to purchase trees, decorations and other supplies. Also, City staff will not be required to set up, take down and store the decorations, creating other efficiencies and cost savings. Several decoration "add-ons," with their respective prices, are included with the staff report should the City Council wish to decorate areas of the Civic Center not within the current project scope.

II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. APPROVE utilizing Choura Event Services to decorate the Civic Center for the 2018 holiday season.
2. APPROVE an amendment to the Choura Event Services contract in an amount of $28,131.75 to decorate the Civic Center for the 2018 holiday season.
3. REVIEW additional decoration items for consideration and select which items it wants and APPROVE the amendment to the Choura Event Service contract for the total amount ($28,131.75 + cost of any additions) to decorate the Civic Center for the 2018 holiday season with direction to the City Attorney's office to revise the contract for execution accordingly.


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III. ALTERNATIVES

TAKE another action the City C...

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