Report to Mayor and City Council
Tuesday, October 02, 2018
Consent
SUBJECT:
Title
APPROVE A ONE-YEAR CONTRACT AMENDMENT NO. 3 TO THE CTI ENVIRONMENTAL, INC., CONTRACT AGREEMENT (CITY COUNCIL)
Body
I. SUMMARY
On June 21, 2016 the City entered into a contract services agreement with CTI Environmental, Inc., for air monitoring and sampling of City facilities. The contract has been extended twice to facilitate additional service needs identified for the City. Contract Amendment #3 is being presented to the City Council for approval (Exhibit 4).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 3 of the contract with CTI Environmental, Inc.
2. AUTHORIZE the Mayor to execute the contract amendment to the CTI Environmental, Inc.
Body
III. ALTERNATIVES
The City Council may take any other action deemed appropriate.
IV. BACKGROUND
The City and CTI Environmental, Inc., entered into a contract agreement on June 21, 2016 whereby Consultant agreed to provide air monitoring and sampling services for a contract sum of $7,000.
On February 20, 2017, the City and CTI Environmental, Inc. entered into Amendment No. 1 to the Agreement (Exhibit 2) to increase the contract amount from $7,000 to $10,659 and add field services, air testing and additional sampling services.
On January 1, 2018, the City and CTI Environmental, Inc., entered Amendment No. 2 to the Agreement (Exhibit 3) to increase the contract amount from $10,659 to $24,999, extend the Term of the Agreement by one year, and add additional sampling and services to support regulatory compliance (Exhibit 3).
It is now necessary to execute a third amendment with CTI Environment, Inc., in order to extend the term by an additional year. This extension would increase the contract amount to provide inspection services, samplings and required safety and training services to remain in compliance. Amendment No. 3 (Exhibit 4) will amend the Agreement to increase the contract amount from $24,999 to $50,000, and to extend the Term of the Agreement by an additional year.
V. FISCAL IMPACT
Funds for these services were included in the FY 2017/18 and FY 2018/19 budgets.
VI. EXHIBITS
1. Contract with CTI Environmental, Inc. (pgs. 3 -20)
2. Contract Amendment No. 1 (pgs. 21-27)
3. Contract Amendment No. 2 (pgs. 28-35)
4. Contract Amendment No. 3 (pgs. 36-42)
Prepared by: Faye Moseley, Director of Human Resources and Risk Management