Report to Mayor and City Council
Tuesday, September 18, 2018
Consent
SUBJECT:
Title
UPDATE ON SPECIAL EVENTS FUNDING STUDY/ REQUEST FOR ADDITIONAL FUNDING FOR THE VETERAN'S DAY CELEBRATION AND THE TREE LIGHTING & WINTERFEST (CITY COUNCIL)
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I. SUMMARY
The City budgets for over 20 Special Events annually. Accurately tracking only costs and revenues has been difficult due to aging financial software, which was recently upgraded. City Council requested that staff provide a full accounting of the costs and revenues of the events, which study is underway. This report provides an update of the special events study.
During the most recent Fiscal Year (FY) 2018-2019 budget workshops, the proposed Veterans Day General Fund budget of $10,000 was reduced to $2,500, with a request to the Carson Community Foundation (CCF) to make up the difference. The CCF is unable to participate this year. The Tree Lighting & Winterfest received a $5,000 allocation from the General Fund a reduction of $5000.00 From FY 2017-2018. Staff is requesting additional funding each event of $5,000. The additional funds will help to provide for a quality event similar to what has been done in the past.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE additional appropriations of $5,000 each for Veterans Day and the Tree Lighting & Winterfest.
2. WAIVE further reading and ADOPT Resolution No. 18-135 "A RESOLUTION OF THE CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2018-19 BUDGET FOR VETERANS DAY AND THE TREE LIGHTING AND WINTERFEST EVENT."
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III. ALTERNATIVES
1. DO NOT APPROVE additional funds for the Veterans Day Celebration and the Tree Lighting & Winterfest.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Update on Special Events Funding Study
Council requested a more robust accounting on all special events, which study is underway. The task has been complicated by the City's former accounting software (IFIS) which was...
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