Report to Mayor and City Council
Tuesday, September 18, 2018
Consent
SUBJECT:
Title
CONSIDERATION TO ACCEPT AS COMPLETE THE FIRST CITY PROJECT FUNDED BY SB-1, PROJECT NO. 1547: TURMONT STREET REHABILITATION FROM AVALON BOULEVARD TO CENTRAL AVENUE FOR FY 2017/18, EXPANDED TO INCLUDE DEL AMO BOULEVARD REHABILITATION FROM AVALON BOULEVARD TO CENTRAL AVENUE, PROJECT NOS. 1411 & 1393 AS ADOPTED IN THE CITY'S CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2017/18 (CITY COUNCIL)
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I. SUMMARY
The construction of Project No. 1547: Turmont Street Rehabilitation from Avalon Boulevard to Central Avenue, and Project Nos. 1411 and 1393: Del Amo Boulevard Rehabilitation from Avalon Boulevard to Central Avenue (Exhibit Nos. 1 and 2) has been completed in accordance with the approved plans and specifications.
It is requested that the City Council accept the work as complete and authorize staff to file the Notice of Completion with the Los Angeles County Registrar-Recorder / County Clerk Office.
II. RECOMMENDATION
Recommendation
1. ACCEPT Project No. 1547: Turmont Street Rehabilitation from Avalon Boulevard to Central Avenue, and Project Nos. 1411 and 1393: Del Amo Boulevard Rehabilitation from Avalon Boulevard to Central Avenue as complete.
2. AUTHORIZE staff to file a Notice of Completion.
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III. ALTERNATIVES
1. DO NOT ACCEPT the projects as complete. However, Civil Code Section 3093 requires a Notice of Completion to be filed for record within 10 days, upon the completion and settlement of all public works project claims, if any.
3. TAKE another action the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROUND
On September 19, 2017, the City Council approved Item No. 15, Resolution No. 17-131, amending the City’s budget and approving Project No. 1547: Turmont Street Rehabilitation as the first project to be addressed with SB 1 funding for FY 2017/18.
At the October 3, 2017 City Council meeting, the City Council adopted Item No. 15, the proposed project list for Senate Bill 1 (SB1) “Road Repair and Accountability Act of 2017”, amended the FY2017/18 Capital Improvement Program (CIP) to include the proposed ten year project list for SB1 “Road Maintenance and Rehabilitation Account (RMRA)” funding, and authorized staff to proceed with the funding application for FY2017/18.
On October 16, 2017 staff submitted the funding application to the California Transportation Commission (CTC) for Project No. 1547: Turmont Street Rehabilitation for FY2017/18. The funding application was approved and staff completed the plans, specifications, and estimate for the project. To achieve SB1’s requirement of sustaining the Maintenance of Effort (MOE) and maximize economies of scale, staff expanded the project to include Project Nos. 1411 and 1393: Del Amo Boulevard Rehabilitation from Avalon Boulevard to Central Avenue.
On December 5, 2017, the City Council approved Item No. 30 approving the PS&E and authorizing staff to advertise the work and call for construction bids. The combined projects consist of repair of damaged sidewalks, driveway approaches, cross gutters, curbs and gutters, access ramps, and tree removals. The concrete improvements were identified in the 2017 Sidewalk Assessment Report (SAR) and were repaired and restored to City standards, meeting the Americans with Disabilities Act (ADA) requirements. This project also included pavement overlay as outlined in the City’s most recent Pavement Management Program (PMP).
On March 20, 2018, the City Council approved Item No. 13, awarding a Construction Contract for Project No. 1547: Turmont Street Rehabilitation from Avalon Boulevard to Central Avenue, in the amount of $533,755.00, and for Project Nos. 1411 and 1393: Del Amo Boulevard Rehabilitation from Avalon Boulevard to Central Avenue, in the amount of $892,754.80 to the lowest responsive and responsible bidder, R.J. Noble Company. The total combined construction bids were $1,426,509.80. The City Council also authorized the expenditure of construction contingencies in the amount of $187,490.20 (13.14%) for any unforeseen construction work such as substructure conflicts, contaminated soil removal and disposal, material testing, and other work that may be necessary to complete the projects.
The construction has been completed in a satisfactory manner, and the street is open for public use. Turmont Street and Del Amo Boulevard have been improved with new asphalt overlay. Driveway approaches, sidewalks, and access ramps have also been reconstructed meeting ADA requirements. In addition, cross gutters along Turmont have been removed and replaced eliminating the slotted portion of the gutter to improve maintenance and safety. The asphalt overlay helps improve vehicle traction and reduce safety issues. It provides a solid, and smooth surface, helps reduce noise levels, enhances ride quality, and extends the life of the pavement/roadway area for another 15 to 20 years. As of July 27, 2018, all of the required project improvements had been satisfactorily completed by the contractor, ahead of the completion schedule.
Staff is requesting the City Council accept the project as complete and authorize staff to proceed with filing of the Notice of Completion. Following the acceptance of the project, staff will submit the expenditures report to the California Transportation Commission, by October 1, 2018 in order to comply with the SB1’s reporting requirements.
V. FISCAL IMPACT
Funds for this project in the amount of $1,614,000.00 were included in the FY 2017/18 budget, in the following account numbers: 288-80-820-904-8009, 212-80-840-281-8009, 219-80-820-904-8009 and 281-80-820-904-8009.
The budget and expenditures are summarized below:
|
|
Project 1547 (Budget) |
Project 1547 (Actuals) |
Project 1411 and 1393 (Budget) |
Project 1411 and 1393 (Actuals) |
|
Construction |
$533,755.00 |
$523,970.31 |
$892,754.80 |
$892,754.80 |
|
Construction Contingency |
$ 70,152.92 |
$ 27,577.38 |
$117,337.28 |
$ 52,096.21 |
|
Advertisement |
|
$ 345.10 |
|
|
|
Staff Cost |
|
$29,428.58 |
|
$ 66,637.77 |
|
TOTAL |
$603,907.92 |
$581,321.37 |
$1,010,092.08 |
$1,011,488.78 |
|
REMAINING |
+$22,586.55 |
|
-($1,396.70) |
|
|
|
|
|
|
|
From the table above, the actual expenditures were $21,189.85 less than the amount budgeted for this combined project.
VI. EXHIBITS
1. Location Map 1 (pg. 4)
2. Location Map 2 (pg. 5)
Prepared by: Rick Boutros, P.E., Associate Civil Engineer