Report to Mayor and City Council
Tuesday, September 04, 2018
Consent
SUBJECT:
Title
CONSIDER AWARD OF CONSULTANT SERVICE AGREEMENT TO BOA ARCHITECTURE GOVERNMENT SERVICES TO PROVIDE PROFESSIONAL ARCHITECTURAL SERVICES FOR THE COMMERCIAL IMPROVEMENT PROGRAM (CITY COUNCIL)
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I. SUMMARY
On July 12, 2018, Community Development Staff released a Request for Proposal (RFP) to 41 architectural service firms, (Exhibit No. 1), which are believed to be qualified to provide professional architectural services for design services and preparation of plans for the projects in the Community Development Block Grant (CDBG)-funded Commercial Improvement Program.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. Award a three-year contract to BOA Architecture Government Services for the period of September 1, 2018, through June 30, 2021, for a total contract amount not to exceed $150,000 from the Community Development Block Grant fund, with an option to extend the contract for an additional two years at the City's discretion.
2. AUTHORIZE the Mayor to execute a Consultant Service Agreement for the Contract Services upon approval as to form the by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
RRM Architectural Services previously provided architectural design services for the Commercial Improvement Program, but their contract expired on August 31, 2018. On July 12, 2018, staff released a new RFP for these services. Five firms submitted proposals through the Planet Bids website and the City Clerk's office (Exhibit No. 2).
A Proposal Review Selection Committee, consisting of 3 Housing staff members and one staff member from Planning, reviewed the 5 proposals. Upon reviewing, evaluating, and scoring the proposals, BOA Architecture Government Services scored the highest, followed by Kaplan Chen Kaplan. An interview panel which included staff and the Community Development Director inter...
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