Report to Mayor and City Council
Tuesday, July 17, 2018
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF THE FIRST AMENDMENT TO A SOFTWARE AGREEMENT WITH IWORQ SYSTEMS, INC., WHICH EXTENDS THE TERM OF THE AGREEMENT TO FEBRUARY 1, 2019; ADDS AN ADDITIONAL SERVICE RELATING TO A PERMIT MANAGEMENT MODULE; AND ACCORDINGLY INCREASES THE TOTAL COMPENSATION TO $48,400.00 (CITY COUNCIL)
Body
I. SUMMARY
Since 2017, the City has utilized iWorQ Systems, Inc., ("iWorQ") for a number of essential Public Work software applications, such as their Tree Management Module, Facilities Management Module, Fleet Management Module, and Public Works Package. Maintenance and support from iWorQ is required in order to ensure prompt resolution of problems as they occur, and this Agreement now needs to be extended in order to continue these services. iWorQ also provides an additional software application (not included in the initial term of the Agreement) that provides permit management functionality for the Public Works Department. This software application would allow the Public Works Department to manage permit applications from start to finish, thus, adding this service is desirable. The original contract sum is $21,000 and was approved by the City Manager. The cost of the term extension and the additional service is $20,900.00 and $6,500.00, respectively. If approved, the total contract sum would be $48,400.00. In order to both extend the term and include this additional service, City Council approval is therefore required.
The City Council is therefore asked to approve Amendment No. 1 to the original agreement with iWorQ which (1) approves an extension of the original Agreement in order that iWorQ may continue to provide the Public Works Department with access to their software application suite; (2) amends the Scope of Services in the original agreement to include the permit management software application; and (3) increases the total contact sum to $48,800.00.
II. RECOMMENDATI...
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