Report to Mayor and City Council
Tuesday, April 17, 2018
Consent
SUBJECT:
Title
CONSIDER THE CAL-CARD PURCHASING CARD PROGRAM FOR THE CITY OF CARSON (CITY COUNCIL)
Body
I. SUMMARY
The CAL-Card Program is a State of California program, through the Department of General Services, Procurement Division (DGS PD) that allows for Purchase Cards (P-Cards) to be used by State, County and Local Agencies for government sanctioned purchases. This program is administered through U.S. Bank, who is the affiliated banking partner of the CAL-Card program and handles all the banking and credit card logistics backend processes of this program.
The purpose of the program is to allow for an Agency's management to streamline the purchasing process, while maintaining financial controls and monitor Staff use of the P-Cards, while still allowing for the flexibility of credit card purchasing. The program has built-in safeguards and monitoring tools allowing each Agency to adjust and customize usage of the P-Cards.
Staff is seeking conceptual approval from the City Council tonight. If staff is directed to move forward, the City Council will be presented with the full agreement at a later date.
II. RECOMMENDATION
Recommendation
DIRECT Staff to begin the application process for the CAL-Card Program for the City of Carson.
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III. ALTERNATIVES
TAKE other action deemed appropriate by City Council.
IV. BACKGROUND
The Purchasing Division within the Finance Department has been in the process of streamlining operations, first with the modernized Purchasing Ordinance adopted by the City Council in February 2016, then with issuance of an updated Purchasing Administrative Policy & Procedure in January 2018. Purchasing Workshops were held for staff in February and March. The City is in process of implementing the new Tyler Munis system, which is expected to modernize outdated cumbersome work processes.
In continuing with the efficiencies that are expected to be gained from...
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