Report to Mayor and City Council
Tuesday, February 20, 2018
Consent
SUBJECT:
Title
CONSIDER EXTENDING THE MONTH-TO-MONTH AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE SERVICES (CITY COUNCIL)
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I. SUMMARY
On December 5, 2017, City Council approved a month-to-month contract extension for tree maintenance services at the current rate of $32,600.00 which includes the base tree trimming rate of $27,167 and a 20% contingency of $5,433 per month beginning January 1, 2018, up to a maximum of three consecutive months to complete the Request for Proposals (RFP) process. RFP No. P17-25 for Tree Trimming Service (Exhibit No. 1) was released on December 5, 2017, and closed on January 4, 2018. Staff received three submissions which are currently being reviewed and evaluated for technical compliance and adherence to the RFP content guidelines.
Staff requests an extension to the month-to-month agreement with West Coast Arborists, Inc. for an additional three month term beginning April 1, 2018, (Exhibit No. 5) to complete the proposal review and contract awarding process.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AUTHORIZE an additional three month extension to contract for Tree Maintenance Services with West Coast Arborists, Inc. in the amount of $32,600 per month effective April 1, 2018.
2. AUTHORIZE the Mayor to execute the third contract amendment following approval as to form by the City Attorney.
1.
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III. ALTERNATIVES
Take any other action the City Council deems appropriate.
IV. BACKGROUND
The City of Carson is responsible for the care of approximately 20,000 trees located in various parkways, medians, parks and City facilities. On July 1, 2014, the City Council awarded a three year tree maintenance services contract for the period of July 1, 2014, through June 30, 2017 to West Coast Arborists, Inc. (Exhibit No. 2). On June 6, 2017, the City Council directed staff to issue an RFP and to extend the agreemen...
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