Report to Mayor and City Council
Tuesday, September 05, 2017
Consent
SUBJECT:
Title
CONSIDER APPROVING RESOLUTION NO. 17-130, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2016/17 BUDGET IN THE GENERAL FUND BY APPROPRIATING FUNDS FOR THE BLANKET PURCHASE AGREEMENT WITH BLUE DIAMOND MATERIALS" (CITY COUNCIL)
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I. SUMMARY
The City of Carson encompasses approximately 203 lane miles which require routine maintenance and in some cases, repair and/or total replacement. Blue Diamond Materials (Blue Diamond) provides paving and asphaltic concrete materials used for the maintenance and preservation of City streets. This material requires expedient delivery to preserve the workability of the product, and Blue Diamond is in very close proximity to Carson. As a result of the record rainfall this past year, the City has experienced an increase in potholes and street repairs.
Staff is requesting approval of Resolution No. 17-130 to appropriate additional funds to the blanket purchase agreement with Blue Diamond Materials (Exhibit No. 1).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROPRIATE $9,562.00 from the Salary account balance to cover the cost of amendments with Blue Diamond Materials.
2. WAIVE further reading and ADOPT Resolution No. 17-130, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2016/17 BUDGET IN THE GENERAL FUND” to authorize a budget transfer from Salary account 01-80-840-081-5002 to Street Maintenance account 01-80-840-081-6009.
1.
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III. ALTERNATIVES
1. DO NOT APPROPRIATE $9,562.00 from the salaries account balance to cover the cost of amendments with Blue Diamond Materials.
2. DO NOT WAIVE further reading and ADOPT Resolution No. 17-130, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2016/17 BUDGET IN THE GENERAL FUND” to authorize a budget transfer from Salary account 01-80-840-081-5002 to Street Maintenance account 01-80-840-081-6009.
3. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
Blue Diamond Materials (Blue Diamond) provides paving and asphalt concrete materials for the maintenance and preservation of City streets. The City of Carson encompasses approximately 203 lane miles which require routine maintenance and in some cases, repair and/or total replacement. As a result of the deterioration of its aging infrastructure, the City has incurred increased repair and maintenance costs to its streets and public rights of way. Furthermore, the current road conditions have worsened with the higher than normal amount of rainfall received this past year.
For FY 2016/17, there was a blanket purchase agreement with Blue Diamond totaling $24,000. With Blue Diamond being the primary vendor for paving and asphalt concrete, an additional amendment of $9,562.00 is needed to reconcile the remaining invoices from May 1, 2017, through June 30, 2017.
In accordance with the City’s current Purchasing Guidelines and Carson Municipal Code, any expenditures totaling over $25,000 per fiscal year for a single vendor requires City Council approval. Staff is submitting Resolution No. 17-130 for approval to satisfy the outstanding balance with Blue Diamond and ensure continued street maintenance and repair.
V. FISCAL IMPACT
There is no impact to the general fund. The amount requested for the blanket purchase order amendment will be transferred from Salary account 01-80-840-081-5002 to Street Maintenance account 01-80-840-081-6009.
VI. EXHIBITS
1. Resolution No. 17 - 130 (pg. 3)
Prepared by: Freddy Loza, PW Maintenance Supervisor