Report to Mayor and City Council
Tuesday, September 05, 2017
Consent
SUBJECT:
Title
CONSIDER AWARD OF SERVICE ORDER FOR THE PRINTING AND MAILING OF THE COMMUNITY SERVICES GUIDE AND CARSON REPORT (CITY COUNCIL)
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I. SUMMARY
The Purchasing Manager has received a request for the printing of the Community Services Guide and Carson Report. Since the total cost for these services exceeds the amount that the City Manager may approve, the City Council is being asked to approve the award of service order.
II. RECOMMENDATION
Recommendation
1. AUTHORIZE award of service order to Advantage Mailing, Inc. for the printing of three (3) issues of the Community Services Guide and Carson Report, mailing preparation and printing overage allowance, for an estimated amount of $30,825 per year
2. AUTHORIZE the a one (1) year renewal option for the printing of four (4) issues of the Community Services Guide and Carson Report combination flip book, mail preparation and printing overages in the amount not to exceed $41,100.
3. AUTHORIZE the Mayor to execute the contract following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate.
IV. BACKGROUND
On June 15, 2017, proposals were received on Planet Bids for the printing of the Community Services Guide and Carson Report, as described by the City of Carson Request For Proposal No. P17-07. The Community Services Guide is published by the Public Information Office and is used for the upcoming community events, excursions, and public transportation information. The Carson Report, also published by the Public Information Office, is an educational and informational publication for residents of the City of Carson regarding City's issues, programs and services.
Bids were solicited from fifty-three (53) vendors, four (4) of which were Carson vendors. The City Clerk posted the Notice Inviting Bids as required by the Carson Municipal Code. The bid wa...
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