Report to Mayor and City Council
Tuesday, August 15, 2017
Consent
SUBJECT:
Title
CONSIDER APPROVING A SIX-MONTH AMENDMENT TO THE CITY'S TREE MAINTENANCE AGREEMENT WITH WEST COAST ARBORISTS, INC. (CITY COUNCIL)
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I. SUMMARY
Staff is requesting approval of the contract amendment (Exhibit No. 2) to extend the Tree Maintenance Services with West Coast Arborists, Inc. for the term July 1, 2017 through December 31, 2017, while the City is completing the RFP process. Additional funding is requested due to the unusual loss of trees and additional tree trimming as a result of the drought.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AUTHORIZE a six-month contract extension for Tree Maintenance Services with West Coast Arborists, Inc. for the term July 1, 2017, through December 31, 2017, at a monthly cost of $32,600.00, and a total of $195,600.00.
2. AUTHORIZE an additional expenditure up to $39,120.00 (20%), for unforeseen additional trimmings outside the normal scope of work.
3. AUTHORIZE the Mayor to execute the contract amendment following approval as to form by the City Attorney.
4. ADOPT Resolution No. 17-117, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2017/18 BUDGET IN THE STATE GAS TAX AND GENERAL FUNDS
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III. ALTERNATIVES
DO NOT AUTHORIZE a six- month extension with West Coast Arborists, Inc.
IV. BACKGROUND
The City of Carson is responsible for the care of approximately 20,000 trees located in various public parkways, medians, parks and City facilities. On July 1, 2014, the City Council approved a contract with WCA for the term July 1, 2014, through June 30, 2017, at a total cost of $978,019.00.
The City Council authorized an additional annual expenditure up to $65,200.00 (20%) for unforeseen additional trimmings outside the normal scope of work, such as trees in the park. West Coast Arborists also completed additional unscheduled tree trimming in the Presiden...
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