Report to Carson Reclamation Authority
Tuesday, August 01, 2017
Consent
SUBJECT:
Title
CONSIDER AMENDMENT NUMBER 4 TO A SPECIAL COUNSEL ENGAGEMENT AGREEMENT WITH GREENBERG TRAURIG, LLP FOR LEGAL SERVICES RELATED TO PLACEMENT OF INSURANCE, DEVELOPMENT OF REGULATORY AGREEMENTS, AND OTHER RELATED MATTERS IN THE AMOUNT OF $387,945
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I. SUMMARY
The Authority contracted in May, 2016 with Greenberg Traurig, LLP to provide it and the Authority’s legal counsel specific legal assistance in the procurement of a new Pollution Legal Liability Policy, and associated negotiations on the Environmental Protection Program Policy (the “EPP Policy”) that Carson Marketplace has purchased from American International Special Lines Insurance Company (“Insurer” or “AIG”), and with Tetra Tech, the environmental contractor. The Contract was amended on October 4, 2016 to take the work up through the end of December, 2016, to complete the work on the AIG EPP, the DTSC Financial Assurance, and the work transitioning the Authority from the Tetra Tech contract into a new time and materials based contract with another vendor for the installation of the remedial systems under the RAP as well as the future OM&M of those systems. The First Amendment also finalized work on the Bridge PLL, helped secure the CPL replacement and began the larger Development PLL program, including working with Macerich and a prospective “Master Developer” on the balance of the site.
The Second Amendment took the contract to May 31, 2017 and included follow-on work on the financial assurance, negotiating the Master Horizontal Developer contract, structuring the insurance programs in cooperation with Macerich (OPPI wrap program), as part of the Macerich MOU, prevailing wage issues in the O&M contract, and other technical regulatory issues with DTSC.
The Third Amendment was to approve a Legal Project Management system to create the unified document portal for all of the developers and contractors containing regulatory documents, contracts, plans, designs, budgets, etc.
This amendment is largely focused on the placement of the Development PLL in a facultative reinsurance product, as was well as providing legal support to the CRA on insurance, indemnity and surety issues related to a number of new contractors being added to the project through the RES Environmental Risk Manager contract. Also included is the development of a number of new regulatory documents, including the “Roadmap to Occupancy” (being developed by RES), resolution of the “site soils” issue, the Environmental Covenant, Institutional Control Plan and Environmental CCRs.
II. RECOMMENDATION
Recommendation
1. APPROVE Amendment No. 4 to a Special Counsel Engagement Agreement (“Amendment”) with Greenberg Traurig, LLP for legal services related to placement of insurance, development of regulatory agreements, and other related matters in the amount of $396,475.
2. AUTHORIZE the Chairman to execute the Amendment following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the Authority deems necessary.
IV. BACKGROUND
The CRA contracted in May, 2016 with Greenberg Traurig, LLP (“GT”) to provide it and the Authority’s legal counsel specific legal assistance in the procurement of a new Pollution Legal Liability Policy, and associated negotiations on the Environmental Protection Program Policy (the “EPP Policy”) that Carson Marketplace has purchased from American International Special Lines Insurance Company (“Insurer” or “AIG”), and with Tetra Tech, the environmental contractor. In October, 2016 the contract was amended for several months to complete the work on the AIG EPP, the DTSC Financial Assurance, and the work transitioning the CRA from the Tetra Tech contract into a new time and materials based contract with another vendor for the installation of the remedial systems under the RAP as well as the future OM&M of those systems. It also finalized work on the Bridge PLL, helped secure the CPL replacement and began the larger Development PLL program, including working with the Macerich.
The proposed Scope of Work for June 1, 2017 through November 30, 2017 is as follows:
I. Financial Assurance Replacement/CFD Updates.
A. Scope of Work (60 hours):
1. Work with CRA staff, RES and SCS to revise Enterprise Fund Administration Agreement and new financial assurance mechanism to provide greater flexibility for use of remedial construction funds in “O&M Subaccount.”
2. Work with prospective master developers to document flow of funds into CFD-1 and loan structure for repayment of CRA advances; documentation of CRA advances and loans.
3. Negotiate and document amendments to Enterprise Fund Administration Agreement with CRA representatives and DTSC.
B. Timing: 3-4 months.
C. 60 hours; $34,800.
II. Placement of Key Development Insurance Programs.
A. Scope of Work:
1. Assist in negotiation, structuring and documenting insurance programs for transaction with Macerich, other selected developers regarding insurance provisions, allocation of environmental liabilities, Tetra Tech release, installation of remedial systems and allocation of costs for OCIP and Development PLL and related matters. (80 hours).
2. Negotiation of terms and underwriting of OCIP, OPPI and Development PLL, master builder’s risk program for environmental work and allocation of costs for various master developer program; underwriting and manuscripting of coverage to support wrap program terms for GL and builder’s risk programs with Macerich. and primary pollution programs for transition to Development Period. Negotiation and structuring of CRA surety bond program for contract implementation during development period and integration with pollution and wrap insurance programs (300 hours).
3. Engagement with JLT, Macerich and key reinsurance markets and Lloyds syndicates for reinsurance capacity for Development PLL and Development CPL/PLI (65 hours).
B. Timing: 5 months.
C. 445 hours; $251,425 (blended rate of $565 to account for associate and legal assistant time wherever possible)
III. Insurance and Risk Management Support for RES Contract for Horizontal Master Developer Role.
A. Legal support to CRA and City Attorney for negotiation and documentation of RES horizontal developer DDA/Fee Developer Agreement as requested by CRA.
B. Together with the City Attorney, structure, negotiate and document appropriate agreements between RES and infrastructure general contractor, environmental contractor, O&M contractor. Manage risk management provisions and insurance aspects of various contracts and integration with the CRA’s insurance program underwriting.
C. Timing: 60-90 days.
D. 120 hours (90 hours assumed for CBT; remainder as associate time); $63,000.
IV. New Regulatory Agreements
A. Select and negotiate new regulatory document structure for Phased Development Plan implementation, as needed to correct deficiencies in current regulatory documents, support new insurance programs and provide guidance to support site-wide remedial construction efforts.
B. Negotiate, draft and document new regulatory documents with DTSC and RES/CRA, including Roadmap to Occupancy, resolution of “site soils” issue, Environmental Covenant, Institutional Control Plan and Environmental CCRs. Coordinate with insurers for PLL and CPL/PLI and with vertical master developers
C. Timing: 2 months.
D. 40 hours; $23,220
Travel Cost Estimate for travel to CA for DTSC meetings and related matters and trip to London for meetings with reinsurers and insurer negotiations ($15,500). No travel time billed as per engagement letter; only out-of-pocket costs in accordance with terms of engagement letter. Curt Toll’s hourly rate will remain at $580 for time through November 30, 2017. Giuliano Apadula will bill at $360/hour.
GT will utilize associates more this year on tasks wherever possible. The total for all elements of the Scope of Work, including direct travel costs, is approximately $387,945.
TOTAL AUTHORIZATION: $387,945.
V. FISCAL IMPACT
The Total Cost of the engagement would be $387,945, payable by the CRA. Funds are available in the line item budgeted for Contractual Services in FY 2017-18. All of the other terms of Special Counsel Engagement Letter remain in effect.
VI. EXHIBITS
1. Amendment No. 4 to Engagement Letter (Pgs. 5-13)
2. Scope of Work (Pgs. 14-16)
Prepared by: John Raymond, Executive Director