Report to Mayor and City Council
Tuesday, July 18, 2017
Consent
SUBJECT:
Title
CONSIDER REJECTION OF ALL BIDS RECEIVED FOR CONSULTING SERVICES TO ADMINISTER A REQUEST FOR PROPOSALS FOR CITYWIDE SOLID WASTE MANAGEMENT AND RECYCLING SERVICES (CITY COUNCIL)
Body
I. SUMMARY
II. RECOMMENDATION
Recommendation
REJECT all bids received for a Consultant to Administer the Request for Proposals for Citywide Solid Waste Management and Recycling Services (RFP No. P17-08 and RFP No. P17-15).
Body
III. ALTERNATIVES
TAKE another action deemed appropriate by City Council.
IV. BACKGROUND
The City’s waste hauling franchise agreement with Waste Management expires on December 31, 2017. Staff advertised a Request for Proposals (RFP) for a consultant to administer a waste hauling RFP. Staff recommended hiring a consultant due to the need for waste hauling industry expertise and knowledge of the latest industry developments necessary to prepare a scope of services and evaluate any proposals received.
An RFP for the consulting services was advertised in Our Weekly and posted on the City’s website on April 27, 2017; and again on May 25, 2017. A total of 46 vendors were notified directly. The final due date for proposals was June 5, 2017. The City received 3 proposals, listed below in alphabetical order.
• CSG Consultants $117,690
• HF&H Consultants $155,000
• R3 Consulting Group, Inc. $106,000
Staff has not fully evaluated the bids received. After advertising the consulting RFP, the City Attorney’s Office began working with staff to develop the waste hauling RFP. Staff now recommends the consulting scope of services be modified, and limited to evaluation of any waste hauling proposals received. Therefore, staff recommends rejecting all three consulting bids received, and re-advertising a modified RFP for consulting services to evaluate waste hauling proposals.
The advertised RFP documents expressly state “This RFP does not commit the City of Carson to award a contract or to pay any cost incurred in the preparation of any response to the RFP.” Pursuant to California Public Contract Code section 20166, the City Council, in its discretion, may reject any and all bids presented.
On July 3, 2017, the City notified all three proposers of the intent to reject all bids; as well as the date of this agenda, when the City Council would be asked to consider the proposed rejection.
V. FISCAL IMPACT
There is no fiscal impact associated with the recommendation.
VI. EXHIBITS
None.
Prepared by: Kathryn Downs, Director of Finance