Report to Mayor and City Council
Tuesday, July 18, 2017
Consent
SUBJECT:
Title
CONSIDER AN AWARD OF A CONSTRUCTION CONTRACT FOR PROJECT NO. 1540: CURB RAMP IMPROVEMENTS - AVALON BOULEVARD AT BONDS STREET, AND AVALON BOULEVARD AT THE SOUTHERLY CITY LIMITS (CITY COUNCIL)
Body
I. SUMMARY
On April 18, 2017, the City Council approved Item No. 17; approval of plans, specifications and estimates (PS&E); and authorization of staff to advertise for construction bids for Project No. 1540: Curb Ramp Improvements - Avalon Boulevard at Bonds Street, and Avalon Boulevard at the Southerly City Limits (Exhibit No. 1).
On June 14, 2017, two bids were received via Planet Bids, opened, and reviewed by the Purchasing Division. The lowest responsive and responsible bidder is Victor Concrete, Inc. with a bid in the amount of $69,565.00. Staff recommends awarding the Construction Contract to the lowest responsive and responsible bidder, Victor Concrete, Inc. for the construction of Project No. 1540: Curb Ramp Improvements - Avalon Boulevard at Bonds Street, and Avalon Boulevard at the Southerly City Limits.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a Construction Contract for Project No. 1540: Curb Ramp Improvements - Avalon Boulevard at Bonds Street, and Avalon Boulevard at the Southerly City Limits in the amount of $69,565.00, to the lowest responsive and responsible bidder, Victor Concrete, Inc.
2. AUTHORIZE the expenditure of construction contingencies in the amount of $10,935.00 (15% rounded) for change orders such as substructure conflicts and other unforeseen construction work that may be required to complete this project.
3. APPROPRIATE $20,500.00 from the unreserved, undesignated Cooperative Agreement Bond Proceeds Fund account to account no. 84-70-999-985-8020/0154001 to augment the amount currently budgeted for Project No. 1540: Curb Ramp Improvements - Avalon Boulevard at Bonds Street, and Avalon Boulevard at the Southerly City Limits.
4. AUTHORIZE the Mayor to execute the Construction Contract following approval as to form by the City Attorney.
5. WAIVE further reading and ADOPT Resolution No. 17-090, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FY 2017/18 BUDGET IN THE COOPERATIVE AGREEMENT BOND PROCEEDS FUND.”
Body
III. ALTERNATIVES
1. REJECT all bids.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The City recently settled a civil case involving non-compliant wheel chair ramps per the American with Disabilities Act (ADA) requirements. As part of the Settlement Agreement, the City is required to reconstruct the existing wheel chair ramps and other related surrounding improvements to bring the area into ADA compliance. Engineering Services Division staff started the preparation of PS&E for the improvement of the wheel chair ramps, in early 2017.
On April 18, 2017, the City Council approved Item No. 17; approval of PS&E and authorization of staff to advertise the work and call for construction bids for Project No. 1540: Curb Ramp Improvements - Avalon Boulevard at Bonds Street, and Avalon Boulevard at the Southerly City Limits.
The wheel chair ramps will be reconstructed to comply with ADA requirements and to provide a safe travel way for pedestrians. The proposed improvements include the following:
a. Excavate and reconstruct six wheel chair ramps to comply with City standards and ADA requirements.
b. Construct approximately 650 square feet of sidewalk to join with the adjacent proposed wheel chair ramps.
c. Reconstruct a section of pavement at the north side of Bonds Street, east of Avalon Boulevard, to join with a new and larger radial corner curb.
d. Demolish, reconstruct, and modify the top slab of two existing catch basins to accommodate adjacent handicap curb ramps.
The project was advertised, and on June 14, 2017, two bids were received via Planet Bids, opened, and reviewed by the Purchasing Division. The results are listed below:
|
Bidder |
Place of Business |
Bid Amount |
|
1. Victor Concrete, Inc. |
Riverside, CA |
$69,565.00 |
|
2. Alfaro Communications Construction, Inc. |
Compton, CA |
$72,169.00 |
Staff reviewed the bids and found that the lowest responsive and responsible bidder was Victor Concrete, Inc. with a bid in the amount of $69,565.00. The bid bonds, in the amount of 10% of the total bid, as supplied by the American Contractors Indemnity Company, under the laws of the state of California, are in order and were submitted with the bid. The contractor’s references have been checked, and it has been verified that the contractor has completed similar projects in the past, in an acceptable manner.
The accomplished and anticipated timeline for this project is as follows:
|
Approval of PS&E |
April 18, 2017 |
|
Advertise Notice Inviting Bids |
May 25, 2017 |
|
Award of Construction Contract |
July 18, 2017 |
|
Agreement execution by the City |
July 2017 |
|
Start of construction |
August 2017 |
|
Completion of construction |
September 2017 |
V. FISCAL IMPACT
Funds for this project in the amount of $60,000.00 were included in the FY 2017/18 budget. If the City Council awards the contract as recommended, the estimated project cost will be the construction bid of $69,565.00, and a construction contingency of $10,935.00 (15% rounded), for a total of $80,500.00. Bids were higher than anticipated due to the project’s low construction quantities. The total project cost exceeds the amount budgeted; therefore, the budget will need to be increased by $20,500.00 to allow the award of Construction Contract to Victor Concrete, Inc. (Exhibit No. 2). Funds should be appropriated from the unreserved, undesignated Cooperative Agreement Bond Proceeds Fund account to account no. 84-70-999-985-8020/0154001.
VI. EXHIBITS
1. Location Map. (pg. 4)
2. Resolution No. 17-090. (pgs. 5-6)
Prepared by: Jesus Saldana, Administrative Intern II (Engineering Services)