Report to Mayor and City Council
Tuesday, July 18, 2017
Consent
SUBJECT:
Title
AWARD A PURCHASE CONTRACT TO INTELLI-FLEX FOR THE INSTALLATION OF A BACKUP PHONE SYSTEM (CITY COUNCIL)
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I. SUMMARY
The Squire Tech Solutions' Business Continuity 500 Communications ("BC500") is an emergency backup phone system that integrates with the City's existing communication systems. The BC500 system ensures connectivity in the event of an emergency or a massive physical disaster (e.g. fire, flood, earthquake and human error). Since the cost of services exceeds the amount that the City Manager may approve, the City Council is being asked to approve the award of the purchase contract.
II. RECOMMENDATION
Recommendation
AWARD agreement for contract services for an amount not to exceed $50,853.44 to Intelli-Flex for the purchase, configuration and installation of the SquireTech Business Continuity 500 ("BC500") and satellite, and for a three-year access to Squire Tech Solutions, LLC's network.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
At the May 3, 2016, City Council meeting, the City Council approved the revisions to Standard Management Procedure (SMP) No. 1.62 - Information Technology Business Contingency Plan to Council Policy And Procedure (CPP) No. 1.11.01 - Information Technology Business Contingency Plan. This CPP states that "the Squire Tech Business Continuity 500 System will be used for the backup communication solution in the Emergency Operations Center (EOC) for City Hall" in event the City loses communications (phone lines and internet) due to a disaster (e.g. fire, flood, earthquake and human error).
On March 22, 2017, the City Information Technology Division requested quotes from five (5) vendors and only four (4) vendors responded. With the exception of Intelli-Flex, the vendors were unable to provide a quote for the installation and configur...
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