Report to Carson Reclamation Authority
Tuesday, April 04, 2017
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CARSON RECLAMATION AUTHORITY AND MICHAEL BAKER INTERNATIONAL, INC. EXTENDING THE TERM OF THE AGREEMENT
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I. SUMMARY
The Carson Reclamation Authority (Authority) is being asked to approve the first amendment (First Amendment) to the professional services agreement by and between the Authority and Michael Baker International, Inc. (Consultant), authorizing an extension of the term of the agreement from April 5, 2017 to April 5, 2018 (Exhibit No. 1).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE the First Amendment extending the term from April 5, 2017 to April 5, 2018.
2. AUTHORIZE the Chairman to execute the First Amendment following approval as to form by the Authority Counsel.
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III. ALTERNATIVES
TAKE another action the Board deems appropriate.
IV. BACKGROUND
On April 5, 2016, the Authority entered into a professional services agreement with the Consultant for civil engineering services for work to be done on the Lenardo depression at the former Cal Compact site.
In the prior site development plan, Lenardo Drive was shown as “depressed” (below surrounding grade) with a pedestrian bridge linking development features in different parts of the Property. For convenience, that area was referred to as the “Lenardo Depression.” In order to maintain the original development schedule at the time, that overall excavation was completed and the storm drain, sanitary sewer, and landfill gas header lines were constructed in the area. Those utility and landfill gas lines were designed to accommodate the grades of the Lenardo Depression, sized to accommodate the then-planned development, and with laterals located in accordance with the planned development. Since that construction was completed, the prior site development process was terminated and it has become clear that any new future site development would not incorporate the Lenardo Depression. Therefore, it became necessary to backfill the Lenardo Depression near original grade for future site development.
On February 8, 2017, the Executive Director requested that MBI perform a Grading Study for the full Boulevards at South Bay site. The purpose of this study is to set conceptual pad elevations for the proposed buildings and subgrade for the parking lot areas. In addition, the Authority requested that MBI estimate earthwork quantities for the full development. An aerial topo survey was performed for Cell 2 in October 2016, with the last full site topo being done in 2014. MBI proposed that for purposes of this study it will create a blended topo base file from the two topo surveys. MBI has proposed to perform the Grading Study on a T&M basis not to exceed $7,500, which is covered by the original contract.
Additionally, the Authority requested that MBI continue in its role as Qualified SWPPP Developer (QSD) for the project. While we have had previous contracts with MBI for SWPPP services we currently do not. It was proposed that the work would be charged against the Optional Services under April 5, 2016 contract, in order to extend the Authority some flexibility in managing this complex project. MBI anticipates averaging 8-16 hours/month, depending on weather, for the remainder of the year.
The Consultant has completed approximately 30% of the work. The Lenardo project has run into some delays. The remaining balance under the contract is $98,647.94. No additional funds are necessary to continue working on the project. A one year extension from April 5, 2017 to April 5, 2018 will allow the Consultant to finish the project.
V. FISCAL IMPACT
No fiscal impact. Any unused funds in FY16-17 will be carried over to FY17-18.
VI. EXHIBITS
1. First Amendment. (pgs. 3-7)
Prepared by: Amelia Soto