Report to Mayor and City Council
Tuesday, February 21, 2017
Discussion
SUBJECT:
Title
CONSIDER AWARD OF CONTRACT TO NEXLEVEL INFORMATION TECHNOLOGY, INC. FOR PROFESSIONAL PROJECT MANAGER SERVICES RELATED TO THE TYLER MUNIS IMPLEMENTATION (CITY COUNCIL)
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I. SUMMARY
The proposed professional services agreement with NexLevel Information Technology, Inc. is to provide project management services for the Tyler Munis Enterprise Resources Planning (ERP) system implementation.
II. RECOMMENDATION
Recommendation
APPROVE the proposed professional services agreement with NexLevel Information Technology, Inc. for a not to exceed sum of $311,850.
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III. ALTERNATIVES
TAKE another action deemed appropriate by the City Council.
IV. BACKGROUND
On November 28, 2016, the City Council approved the purchase of the Munis ERP System from Tyler Technologies, Inc.; and directed staff to release a Request for Proposals (RFP) for an implementation project manager.
As reported on November 28th, staff recommended hiring a professional project manager to keep the implementation project on task and hold Tyler Technologies, Inc. accountable for all deliverables. Staff was unable to identify a City employee with the skills necessary to manage the project, and the ability to abandon normal job duties for 2-3 years. Lessons learned from the cities of Culver City, Redondo Beach, Pasadena, Beverly Hills, and the City's own past implementation experience indicate that resources must be dedicated to the implementation or it will not be successful and/or complete.
The RFP was released on November 29, 2016; and proposals were due December 14, 2016. The City received 4 proposals, as summarized below. Each proposal assumed 15-20 hours of work per week for the estimated project duration of 25 months.
* Information Design Consultants, Inc. ($386,250). No specific Tyler Munis and limited municipal experience; but significant system implementation and special districts experience. ...
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