Report to Mayor and City Council
Tuesday, December 06, 2016
Discussion
SUBJECT:
Title
ADOPTION OF COUNCIL POLICY AND PROCEDURE NO. 1.2.03 - CELLULAR TELEPHONE/SMARTPHONE ALLOWANCE FOR CARSON OFFICIALS AND UNCLASSIFIED EMPLOYEES (CITY COUNCIL)
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I. SUMMARY
The policy and procedures on cellular telephone/Smartphone allowance for Carson Officials and Unclassified Employees are currently outlined under SMP 6.50 that was last approved by the City Council on June 7, 2011. Staff is recommending the repeal of the SMP and the adoption of Council Policy and Procedure (CPP) No. 1.2.03 to replace SMP 6.50.
II. RECOMMENDATION
Recommendation
REPEAL SMP 6.50 and ADOPT Council Policy and Procedure No. 1.2.03-Cellular Telephone/Smartphone Allowance for Carson Officials and Unclassified Employees.
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III. ALTERNATIVES
Take whatever action the City Council deems appropriate.
IV. BACKGROUND
Staff has been in the process of updating policies and procedures which used to be memorialized via Standard Management Procedures or SMPs but are now documented as either Council Policy and Procedure (CPP) or Administrative Policy and Procedure (APP). One of the SMPs that requires immediate revision is SMP 6.50 which outlines the policy and procedures on cellular telephone/Smartphone allowance for Carson Officials and Unclassified Employees. This allowance program was implemented in May 2007 and then revised in June 2011 to encourage Carson Officials and Unclassified Employees to purchase their own cellular telephone or Smartphones rather than having the City provide and pay for the communication devices and the monthly service fees. Another reason for the allowance plan was to lessen the burden on Purchasing staff that was charged with ordering, issuing, tracking, and changing the phones.
However, under the SMP, included were the following options: (1) to be issued City-owned phones which still left the administrative burden to Staff and, (2) to provide reimbursement ...
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