Report to Mayor and City Council
Monday, November 28, 2016
Discussion
SUBJECT:
Title
CONSIDER AN AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR THE PURCHASE OF AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM (CITY COUNCIL)
Body
I. SUMMARY
Staff recommends purchase of Munis, a public sector specific Enterprise Resource Planning (ERP) System from Tyler Technologies, Inc. The proposed ERP system would replace IFAS used for Accounting, Purchasing, Inventory, Payroll and Human Resources; MaintStar used for Public Works work order management; HdL used for business license; Quadrant used for cash receipts; and Cheque Guard used by the City Treasurer for check disbursements. The proposed ERP system would also replace manual systems used for budgeting, fleet management, false alarms, permitting, and code enforcement. The City's current financial software, Integrated Finance and Administrative Solution (IFAS7i) is past its end of useful life, and in some cases no longer supported.
Munis is used by many other cities; and is expected to reduce the need for redundant input and data processes, increase efficiencies through the use of an integrated electronic workflow, improve access to business information, improve reporting capabilities, and streamline the City's business operations.
A Request for Proposal (RFP) process was conducted in 2014. A selection for recommendation was made in 2015. On November 9, 2015, the Technology Advancmenet and Innovation Commission was given an overview of Tyler Technologies' MUNIS system and sent a letter of support to the Mayor and City Council on January 25, 2016 (Exhibit No. 1). Contract negotiations have been completed to the City Attorney's satisfaction, with an exception noted later in this staff report regarding subcontractor indemnification. A budget appropriation of $360,135 was carried over from FY15-16 to FY16-17 for purchase of the ERP system. Staff is requesting additional appropriations totaling $285,000, to provide for exp...
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