Report to Mayor and City Council
Monday, November 28, 2016
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 1 TO SERVICE CONTRACT AGREEMENT WITH ELECTROSONIC, INC. FOR THE MAINTENANCE, SUPPORT & PROGRAMING FOR THE AUDIO VISUAL EQUIPMENT IN THE COUNCIL CHAMBERS AND AV ROOM, TO EXTEND THE TERM OF THE CONTRACT BY ONE YEAR; AND, CONSIDER ADOPTION OF RESOLUTION NO. 16-147 TO AMEND FY 2016/17 PUBLIC EDUCATION/GOVERNMENT BROADCASTING BUDGET AND APPROPRIATE $100,000.00 TO THE 1% PUBLIC, EDUCATIONAL, AND GOVERNMENTAL (PEG) ACCOUNT (CITY COUNCIL), TO PROVIDE FUNDING FOR SAID CONTRACT AMENDMENT (CITY COUNCIL)
Body
I. SUMMARY
The City utilizes Electrosonic, Inc. for onsite service labor for trouble-shooting and repairs to equipment located in the Council Chamber's audio-visual room. The City currently has a service contract for calendar year 2016 with Electrosonic for an existing not-to-exceed amount of $120,220. The City Council is asked to consider extending the term of the existing $120,220 one-year service contract with Electrosonic, by adding another year's service for calendar year 2017, for the same not-to-exceed amount of $120,220. The 2017 contract is for both regular maintenance services in exchange for a flat annual fee of $20,220, and for updating equipment on an "ad hoc" basis for an annual amount not-to-exceed $100,000.
II. RECOMMENDATION
Recommendation
CONSIDER the following actions:
1. WAIVE the bidding and proposal requirements otherwise required by the Carson Municipal Code (CMC) for this service contract, pursuant to the "sole source" exception provided by CMC Section 2604(a).
2. APPROVE the amendment to the existing contract with Electrosonic, Inc., for the maintenance and support of the audio equipment and programming of the audio and voting system for the Council Chambers, to extend the term of the contract by one year through calendar year 2017, for the additional amount of $120,220, and AUTHORIZE Mayor to execute the sam...
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