Report to Mayor and City Council
Monday, November 28, 2016
Consent
SUBJECT:
Title
CONSIDER A SIX MONTH CONTRACT AMENDMENT WITH GOODWILL INDUSTRIES TO PROVIDE BUS STOP AND BUS SHELTER MAINTENANCE FOR THE CARSON CIRCUIT (CITY COUNCIL)
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I. SUMMARY
On July 5, 2016, the City Council approved Amendment #2 with Goodwill Industries to provide routine maintenance of the City’s bus stop and select bus shelters from July 1, 2016, through December 31, 2016 (Exhibit Nos. 1 & 2). Staff had anticipated that this period would provide sufficient time to conduct an evaluation of the maintenance of the City’s bus shelters, as well as complete a Request for Proposal (RFP) process. However, as the review of this service is still ongoing, and an analysis of the advertising revenues for the bus shelters has commenced, staff is requesting consideration of a third amendment to this agreement for the term January 1, 2017, through June 30, 2017 (Exhibit No. 3). The total cost requested by Goodwill Industries in its proposal for a six month amendment is $41,387.58 (Exhibit No. 4).
II. RECOMMENDATION
Recommendation
1. APPROVE Contract Amendment #3 with Goodwill Industries to provide routine maintenance of the City of Carson’s bus stops and selected bus shelters in the amount of $6,897.93 per month, for a total cost of $41,387.58, for the period of January 1, 2017, through June 30, 2017.
2. AUTHORIZE the Mayor to execute the Goodwill Industries contract extension, following approval as to form by the City Attorney.
1.
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III. ALTERNATIVES
1. DO NOT APPROVE the contract extension.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Goodwill Industries works to enhance the dignity and quality of life of individuals and families by strengthening communities, eliminating barriers to opportunity, and helping people in need reach their full potential through learning and work. Its network of 165 independent, community-based Goodwill facilities throughout the United States and Canada offer customized job training, employment placement and other services to people who have disabilities, lack education, job experience, or face employment challenges. Goodwill meets the needs of a diverse population that includes seniors, youth, veterans, immigrants, and those with criminal backgrounds and other specialized needs.
Since 2006 Goodwill Industries has been providing routine clean-up and maintenance of the City’s bus stops and shelters. When the last contract expired on June 23, 2015, the City Council approved a month-to-month agreement with Goodwill to continue being the City’s vendor until the end of the calendar year (Exhibit No. 5). Staff anticipated that these six months would provide sufficient time to complete the necessary Request for Proposal (RFP) process. However, due to the City’s budget challenges, and the need for a more thorough analysis of this service, this task was delayed. Staff requested a contract amendment for the term of January 1 through June 30, 2016 (Exhibit No. 6). During this period a transition to an Interim Director of Community Services, as well as the ongoing analysis and discussion of this service, necessitated a second contract amendment. As this evaluation is not yet complete, and now a study of the advertising placed on the shelters has commenced, a third amendment is needed.
V. FISCAL IMPACT
Funds for this service are budgeted in the Transportation Services Division budget, Proposition A funds, Bus Stop Maintenance, account no. 18-90-999-181-6005.
VI. EXHIBITS
1. Minutes, July 5, 2016, Item #14. (pg. 3)
2. Executed Amendment #2. (pgs. 4-9)
3. Draft Amendment #3. (pgs. 10-15)
4. Final Goodwill Proposal. (pg. 16)
5. Goodwill Contract. (pgs. 17-41)
6. Executed Amendment #1. (pgs. 42-46)
Prepared by: Luchie S. Magante, Senior Administrative Analyst