Report to Mayor and City Council
Monday, November 28, 2016
Discussion
SUBJECT:
Title
CONSIDER ADDITIONAL CITY EVENT FUNDING (CITY COUNCIL)
Body
I. SUMMARY
On November 14th, the City Council provided direction for City event funding and directed staff to provide more information. This report includes the additional information requested, and a resolution to amend the FY16-17 budget based upon the City Council’s November 14th discussion. However, the City Council may choose to take a different action.
II. RECOMMENDATION
Recommendation
1. ADOPT Resolution No. 16-151, A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2016-17 BUDGET IN THE GENERAL FUND AND SPECIAL EVENTS FUND (Exhibit A); OR
2. Provide alternative direction to staff.
1.
Body
III. ALTERNATIVES
TAKE another action deemed appropriate by City Council.
IV. BACKGROUND
On November 14, 2016, the City Council appropriated a General Fund contribution for City events scheduled January through June 2017; and directed staff to provide a current budget status for the Safety First Act Now (SFAN) program.
The FY16-17 General Fund budget includes an appropriation of $29,500 for SFAN within the Neighborhood Safety Program (01-50-930-138). The appropriation is comprised of:
• $10,000 for professional services related to crime surveys;
• $4,500 to supply community meetings; and
• $15,000 for promotional items such as t-shirts.
Also on November 14th, the City Council discussed a potential reduction of the SFAN budget, and a potential additional appropriation for Martin Luther King, Jr. and Black History Month City events. Event descriptions and estimated costs follow.
“A Tribute to Dr. Martin Luther King, Jr.” - ($5,000): In conjunction with Martin Luther King Jr. Day, the tribute would feature guest speakers, poetry, music, dance, and historical exhibits. Funding would be used to secure guest speakers, musical entertainment, decorations, light refreshments, and to provide for part-time and overtime staff cost.
Black History Month - ($5,000): In February, Black History Month, or National African-American History Month, is an annual celebration of achievements by black Americans. Funding would be used to secure inspirational speakers, cultural dance troupes, musical entertainment, exhibitors, memorabilia displays, decorations, and to provide for part-time and overtime staff cost.
SFAN events are scheduled around the availability of Sheriff’s personnel. Staff has scheduled a meeting with the newly appointed Captain, Jason Skeen to discuss SFAN plans for the remainder of the fiscal year.
Based upon discussion with city staff that coordinate the SFAN events with the Sheriff’s Department and the various neighborhood block clubs, it is anticipated that there may be 2 or 3 SFAN events for the remainder of the fiscal year.
If there are 2 events, the reduction in the SFAN budget will allow approximately $8,984.00 for each event. If there are 3 SFAN events the budget for each event would be approximately $5,989.00.
V. FISCAL IMPACT
There is no fiscal impact if the City Council adopts the resolution to decrease the SFAN appropriation and increase the City events appropriation by the same amount.
VI. EXHIBITS
A - Resolution No. 16-151, A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2016-17 BUDGET IN THE GENERAL FUND AND SPECIAL EVENTS FUND (pages 3-4)
Prepared by: Kathryn Downs, Director of Finance