Report to Mayor and City Council
Tuesday, September 20, 2016
Consent
SUBJECT:
Title
CONSIDER THE ADOPTION OF RESOLUTION NO. 16-127 AUTHORIZING THE DESTRUCTION OF RECORDS AND RESOLUTION NO. 16-123 AMENDING THE FISCAL YEAR 2016-17 BUDGET IN THE GENERAL DEMAND (CITY COUNCIL)
Body
I. SUMMARY
Consistent with the city's policy on records management, the City Treasurer's Office reviewed and analyzed its existing records and determined that the retention period for the records has lapsed and the documentation is deemed to be of no public, historical or legal value. This item is requesting City Council authorization to destroy specific records maintained by the City Treasurer's Office in accordance with city procedures and California Government Code section 34090 et. seq. A budget amendment will also be required to pay for costs associated with the records destruction process.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
WAIVE further reading and ADOPT Resolution No. 16-123, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF SPECIFIED CITY RECORDS LOCATED AT THE CITY'S OFFSITE STORAGE FACILITY"; and
WAIVE further reading and ADOPT Resolution No. 16-127, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2016-17 BUDGET IN THE GENERAL FUND.
Body
III. ALTERNATIVES
TAKE another action the Council deems appropriate.
IV. BACKGROUND
In December, 2014, Assistant City Manager Rhambo requested that an audit be conducted of records stored at the City's offsite storage facility to determine if any of the records could be designated for destruction. This process was long overdue, since the City Treasurer's Office has not destroyed any records since the city's incorporation in 1968. As a result, there are 500-600 boxes of documentation stored in the area designated for the City Treasurer's Office.
As requested, former City Treasurer, Karen Avilla and Chief D...
Click here for full text