Report to Mayor and City Council
Tuesday, September 06, 2016
Discussion
SUBJECT:
Title
CONSIDERATION TO AWARD A THREE-YEAR PREVENTIVE MAINTENANCE CONTRACT FOR SELECTED HEAVY-DUTY TRUCKS AND TRAILERS TO PENSKE TRUCK LEASING CO., LP. (CITY COUNCIL)
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I. SUMMARY
On July 23, 2015, the City issued a Request for Proposal (RFP) for Preventive Maintenance on selected heavy-duty trucks and trailers (Exhibit No. 1). The City received one proposal on August 6, 2015. Staff has reviewed and evaluated the proposal and recommends that the City Council award a three-year preventive maintenance contract for selected heavy-duty trucks and trailers to Penske Truck Leasing Co., LP. (Penske).
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a three-year preventive maintenance contract for selected heavy-duty trucks and trailers to Penske Truck Leasing Co., LP, in an amount not-to-exceed $39,756.00 per year which includes estimated corrective maintenance costs of $9,000.00 per year.
2. AUTHORIZE the Mayor to execute the agreement, following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
The Public Works Operations Division, Fleet Maintenance Section, is responsible for providing the maintenance and care services for 73 vehicles and over 400 pieces of equipment. The majority of the vehicles are under a lease contract. Thirteen of the City owned vehicles are heavy-duty trucks and trailers which require State of California Department of Transportation (DOT) inspections. Due to the significant amount of time required to perform the maintenance and inspections on the thirteen heavy-duty trucks and trailers, the City issued a request for proposals to secure the most efficient maintenance and repair rates for any as needed repairs, ensuring that the vehicles are safe for use, and that all safety compliance records are properly maintained. .
The C...
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