Report to Mayor and City Council
Tuesday, August 02, 2016
Consent
SUBJECT:
Title
CONSIDERATION OF RESOLUTION NO. 16-102, AMENDING THE FISCAL YEAR 2015-16 BUDGET TO PAY OUTSTANDING INVOICES FOR THE CROSSING GUARD CONTRACT (CITY COUNCIL)
Body
I. SUMMARY
On March 4, 2015, City Council awarded a three-year contract for professional crossing guards services to World Private Security, Inc. (Contractor) beginning July 1, 2015 through June 30, 2018, with two additional one-year extensions based on performance. In fiscal year 2015-16, the budget for this service was $148,000, which was based on ten permanent crossing guards and relief coverage as needed. However, the actual expenditure exceeded the allocated budget due to five city part-time crossing guards vacating their positions due to death and ill health. These five vacated positions were assigned to the Contractor to staff. The added cost for these relief crossing guards was to come from the salary savings of the Temporary Part-time Salaries as stated under the fiscal impact of the agenda presented to Council that evening (Exhibit No. 1).
On May 3, 2016, City Council authorized four new interim crossing guard warrants--two were assigned to Broadacres Elementary, and two to Stephen White Middle School. These four additional crossing guard sites were also assigned to the Contractor to staff; however, there was no additional funding allocated for the added cost for this service in that fiscal year (Exhibit No. 2).
There are three remaining invoices for fiscal year 2015-16 recently received from the Contractor. Staff is requesting City Council to authorize Resolution No. 16-102 to amend the Fiscal Year 2015-16 budget (Exhibit No. 3), and amend the Contract Purchase Order to pay for these outstanding invoices totaling $53,445.51.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AUTHORIZE Resolution No. 16-102, a Resolution of the City Council of the City of Carson, California amending t...
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