Report to Mayor and City Council
Wednesday, June 08, 2016
Consent
SUBJECT:
Title
CONSIDER ONE YEAR EXTENSION TO, AND AMENDMENT OF, SERVICE CONTRACT WITH ADVANTAGE MAILING, INC. FOR THE PRINTING AND MAILING OF THE COMMUNITY SERVICES GUIDE AND CARSON REPORT (CITY COUNCIL)
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I. SUMMARY
On May 18, 2015, the City Council approved the award of a service contract with Advantage Mailing, Inc. in the amount of $33,952.24, for the printing of four issues (31,000 prints per issue) of the Community Services Guide and Carson Report combination flip book, mailing preparation and messenger service, with a one (1) year renewal option for the same amount, based on performance (Exhibit 1).
Based on quality performance, the City Council is asked to consider extending the contract of Advantage Mailing, Inc. for an additional year for a total of $36,928.80. This sum is the prior amount of $33,925.24 for the same services, as well an amendment to add $2,976.56 to the contract for 3,500 additional prints (for a new total of 34,500 prints) for each of the four (4) issues of the flip book, based on the updated count of residential addresses in Carson as provided by the United Postal Service (Exhibit 2).
II. RECOMMENDATION
Recommendation
APPROVE a one-year renewal of service contract with Advantage Mailing, Inc. (with an amendment for $2,976.56 to the contract) for a total not-to-exceed amount of $36,928.80, subject to City Attorney review.
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate.
IV. BACKGROUND
On May 18, 2015, the City Council selected and approved the award of a one year service contract with Advantage Mailing, Inc. in the amount of $33,925.24, with an option (based on performance) for a one year renewal on the same terms for the same amount.
In July 2015, Advantage Mailing, Inc. started providing service to the City of Carson for the printing, mail preparation, and messenger service for four (4) issues of the Community...
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