Report to Mayor and City Council
Tuesday, November 07, 2023
Consent
SUBJECT:
Title
CONSIDER ADOPTION OF RESOLUTION NO. 23-170, REPEALING RESOLUTION NO. 21-119 AND REQUIRING ONLY COMPLIANCE WITH APPLICABLE STATE AND FEDERAL LAW REGARDING NOTARIZATION OF ELECTRONIC AND DIGITAL SIGNATURES FOR CITY CONTRACTS (CITY COUNCIL)
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I. SUMMARY
Prior to the COVID-19 local emergency, the City required notarization (i.e., notary acknowledgment) of consultants'/vendors' signatures on contracts for purchase of goods and services, as is stated in Administrative Policy & Procedure ("APP") No. 2.6.02 (attachment 1), subsection (D), subparagraphs (3)-(4).
During the declared local emergency related to COVID-19, in March of 2020, the Carson Disaster Council issued an order waiving the notary requirement. As a Disaster Council action, the order was effective for the duration of the declared local emergency.
The COVID-19 local emergency declaration was terminated by the City Council on March 7, 2023. As a result, the notarization requirement of APP No. 2.6.02(D)(3)-(4) went back into effect on March 7, 2023. However, the pandemic-era policy of not requiring notarization beyond the requirements of applicable state and federal law was more efficient and helped streamline the procurement process. Notarization of consultants'/vendors' signatures on contracts for purchase of goods and services is generally not required by state law. Therefore, staff desires to permanently dispense with this notarization requirement. Adoption of the proposed resolution, together with a subsequent City Manager-approved amendment to APP No. 2.6.02, would do so.
II. RECOMMENDATION
Recommendation
1. ADOPT Resolution No 23-170, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, REPEALING RESOLUTION NO. 21-119 AND REQUIRING ONLY COMPLIANCE WITH APPLICABLE STATE AND FEDERAL LAW REGARDING NOTARIZATION OF ELECTRONIC AND DIGITAL SIGNATURES FOR CITY CONTRACTS."
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III. ALTERNATIV...
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