Report to Mayor and City Council
Tuesday, November 07, 2023
Consent
SUBJECT:
Title
CONSIDER AWARDING A PURCHASE AGREEMENT TO ROADLINE PRODUCTS TO PROVIDE PAINT, PAINT SUPPLIES, SIGN EQUIPMENT AND RELATED SUPPLIES ON AN AS-NEEDED BASIS FOR THE PUBLIC WORKS DEPARTMENT (CITY COUNCIL)
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I. SUMMARY
An Invitation for Bid, IFB No. 23-10, was released on August 31, 2023, to solicit proposals from qualified vendors to provide paint, paint supplies, sign equipment and related supplies. In response to IFB 23-10, staff received two bids (Exhibit No. 1). Roadline Products Inc., U.S.A. ("Roadline") was determined to be the lowest responsive and responsible bidder. The proposal included a menu of items available for purchase by the City and staff intends to purchase items on an as-needed basis. The City Council is asked to award a purchase agreement for a not-to-exceed amount of $600,000 to Roadline for a three-year term with two one-year extension options.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD and APPROVE the proposed purchase agreement with Roadline Products Inc., U.S.A. to provide paint, paint supplies, sign equipment and related supplies for the City's Public Works Department for an amount not-to-exceed $600,000 for a three-year term with two one-year extension options. (Exhibit 2)
2. AUTHORIZE Mayor to execute the Agreement following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE any other action the City Council deems appropriate consistent with the requirements of law.
IV. BACKGROUND
Public Works Maintenance, specifically the Signs and Street Markings Crew, is responsible for the care, upkeep, and maintenance of pavement markings such as crosswalks, lane dividers, legends as well as painted curbs. In addition, they replace damaged signs and install new signs citywide. Over the past two years, the Public Works Department has invested in additional equipment including a new stencil paint truck...
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