Report to Mayor and City Council
Tuesday, June 18, 2024
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT FOR IT EQUIPMENT WITH DELL MARKETING, L.P. (CITY COUNCIL)
Body
I. SUMMARY
On March 28, 2024, the Purchasing Division released a Request for Proposals RFP (No. 24-005) for Computer Equipment and Lifecycle Management Services. The City is establishing the IT best practice of adhering to a scheduled computer equipment replacement cycle in lieu of the previous ad hoc replacements approach utilized when technical issues resulted in inoperable outdated equipment. The City is standardizing Dell computer equipment, including several models of laptop and desktop computers, monitors, and computer peripherals such as wireless keyboard, wireless mouse, and laptop sleeve options. The majority of the City's computers, estimated at over 80%, will be laptops to enable a modern, mobile work experience within City Hall, parks, and citywide. In addition to supporting collaborative team meetings within conference rooms, onsite meetings to manage public works projects, temporary and permanent assigned work areas, laptop deployment will support a more efficient computer replacement and support model. This City is purchasing a limited number of desktops for conference room computers, public computing centers, and shared computer assignments for locations where a fixed computer is more appropriate.
Computer specifications for desktops and laptops are assigned based upon user profile and include several component options including processor options: Intel Core i7, Intel Core Ultra 7, Intel Core Ultra 9, and Intel Core 14th Gen i9; memory options: 16GB RAM, 32GB RAM, 64GB RAM; storage options: 256GB, 512GB, 1TB, 2TB graphics card: NVIDIA GeForce RTX 4090, Intel Arc Graphics; and wireless card options: Intel Killer Wi-Fi 7/Bluetooth wireless card, and Intel Killer Wi-Fi 6E/Bluetooth wireless card. Microsoft Windows 11 software licenses are included for all computers...
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