Report to Mayor and City Council
Tuesday, January 03, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF THE PURCHASE OF A CATERPILLAR 920 WHEEL LOADER FROM QUINN CAT FOR THE PUBLIC WORKS RIGHT OF WAY MAINTENANCE DIVISION (CITY COUNCIL)
Body
I. SUMMARY
Public Works is requesting City Council approval for the purchase of a Caterpillar 920 Wheel Loader through a purchase order to Quinn CAT, an authorized Caterpillar, Inc. dealer based on OMNIA Partners Contract #212816-01 dated 10/3/2022 (Exhibit No. 2) for a price not to exceed $206,069.86 plus a 5% contingency.
This purchase will replace the existing Wheel Loader which will no longer comply with California's diesel emissions regulations going into effect in 2023. The existing equipment being replaced will be auctioned and will help replenish the Vehicles/Rolling Inventory Fund 638.
The total purchase amount, including the 5% contingency, will be $216,373.35. The 5% contingency is recommended by staff in the event of a re-quote (provided the re-quote is in compliance with the cooperative purchasing arrangement and within the scope of this Council approval) or in the event of any necessary minor modifications to the equipment accessories/packages specified in the quotation.
The Purchasing Manager has determined that the proposed purchase qualifies for the cooperative purchasing bidding exemption under CMC 2611(g) (see Exhibit No. 2).
II. RECOMMENDATION
Recommendation
1. WAIVE the formal bidding procedures as defined by the Carson Municipal Code, Section 2610; and
2. AUTHORIZE the Purchasing Manager, pursuant to Carson Municipal Code Section 2611 (g), to utilize Cooperative Purchasing to procure one Caterpillar 920 Wheel Loader (including standard and optional equipment as listed in the proposed quotation), through a purchase order to Quinn CAT based on OMNIA Partners Contract #212816-01 dated 10/3/2022 for a price not to exceed $206,069.86 plus a 5% contingency equal to $10,303.49 (for a total of $216,3...
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