Report to Mayor and City Council
Tuesday, June 20, 2023
Consent
SUBJECT:
Title
CONSIDER AWARDING A PURCHASE ORDER TO COASTLINE EQUIPMENT OF LONG BEACH, CA, FOR THE PURCHASE OF ONE (1) NEW 2023 JOHN DEERE 304 WHEEL LOADER FOR THE DEPARTMENT OF PUBLIC WORKS, TREE MAINTENANCE SECTION
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I. SUMMARY
Public Works is requesting City Council approval for the purchase of one (1) new 2023 John Deere 304 Wheel Loader through a purchase order to Coastline Equipment, utilizing Sourcewell Contract #011723-JDC, dated 04/05/2023 for a price not to exceed $151,847.64. This piece of equipment is necessary to assist the Public Works Department, Tree Maintenance section in their daily duties. This vehicle was selected because it has multi-function capability, enabling the crew to be more versatile and perform multiple tasks in the field.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the formal bid process as defined and permitted by the Carson Municipal Code, Section 2610.
2. AUTHORIZE the Purchasing Manager to utilize Cooperative Purchasing as allowed by Section 2611 (g) to issue a purchase order in the amount of $151,847.64 to Coastline Equipment of Long Beach, CA, for the purchase of one (1) new John Deere 304 Wheel Loader (Exhibit No. 1).
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III. ALTERNATIVES
1. DO NOT WAIVE the formal bid process.
2. DO NOT AUTHORIZE the Purchasing Manager to utilize Cooperative Purchasing, as allowed by Section 2611 (g) and issue a purchase order.
3. TAKE another action the City Council deems appropriate, and consistent with the requirements of the law.
IV. BACKGROUND
Section 2611(g) of the City's Municipal Code ("CMC") allows City, through its Purchasing Manager, to dispense with competitive bidding processes to purchase materials, supplies, equipment, or services by utilizing a cooperative purchasing program engaged in by any local, county, State, or Federal public entity or entities, even if the contracts and implementing agreements enter...
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