Report to Mayor and City Council
Tuesday, January 03, 2023
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 5 TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE SERVICES.
Body
I. SUMMARY
On December 5, 2017, a Request for Proposals ("RFP") was published to solicit qualified firms for tree maintenance services. A total of three firms responded and submitted their proposals, which were opened on January 8, 2018. After review and evaluation of the proposals, it was determined that West Coast Arborists, Inc. was the most qualified to provide tree maintenance services to the City.
As part of the contract, extensions up to three (3) years were allowed with Council's approval. The contract has been amended four times, first to add a Tree Planting Project increasing the contract sum from $1,969,764.09 to $2,046,204.09, the second time to extend the contract for two additional months extending the expiration date to November 30, 2021, a third time to extend the term for thirteen (13) additional months from December 1, 2021, through December 31, 2022 at an additional cost of $656,588.03, resulting in an increased total contract sum of $2,702,792.12 to allow contractor to continue meeting tree service requests for Carson residents and businesses, and finally, a fourth time to extend the contract for (1) one additional month from December 31, 2022 through January 31, 2023, at an additional cost of $199,000.00 bringing the increased contract sum to $2,901,792.12, again to allow contractor to continue meeting tree service requests for Carson residents and businesses while staff prepared to go out to bid for award of a new contract.
As allowed under the agreement, West Coast Arborist has also submitted a request for Consumer Price Index (CPI) adjustment for the Los Angeles region for an increase of 7.5% resulting in an additional $82,073.51 based on the Los Angeles-Long Beach-Anaheim Region Area.
At the November 16 Staff is requesting that the ...
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