Report to Mayor and City Council
Tuesday, June 06, 2023
Consent
SUBJECT:
Title
CONSIDER THE CORRECTION AWARD OF A PROFESSIONAL SERVICES AGREEMENT WITH RJM DESIGN GROUP FOR DESIGN SERVICES FOR PROJECT NO. 1368 - CARRIAGE CREST PARK EXPANSION AND IMPROVEMENTS PROJECT
Body
I. SUMMARY
Project No.1368: Carriage Crest Park Expansion and Improvements Project is one of the 5-Year Capital Improvement Program (CIP) projects.
On October 21, 2022, Public Works Engineering through the Purchasing Department issued a Request for Proposal (RFP) 26-026 seeking professional landscape architectural and engineering services to complete the plans, specifications and estimates for Project No. 1368- Carriage Crest Park Expansion and Improvements Project.
The RFP was advertised on Planet Bids and three firms submitted their proposals by the due date of December 8, 2022. The proposals were reviewed by a panel of city staff independently and the scores were combined and place on the ranking list for this project. The most qualified firm was determined to be RJM Design Group, Inc.
Staff originally brought this item to City Council for approval of a Professional Services Agreement with RJM Design, Inc., on February 21, 2023, and City Council approved the agreement. However, due to an oversight by staff and although the contract attached to the staff report reflected the correct amount, the City Council approved a contract amount of $271,966.00 (this amount only covers design cost for park expansion) rather than the correct amount of $904,455, which includes the cost of the modernization component inclusive of a new community center and gymnasium.
Staff recommends that the City Council rescinds, revokes and makes invalid its February 21, 2023, award of Professional Services Agreement with RJM Design Group for a not to exceed amount of $271,966, and instead, award a contract to RJM Design Group for a sum not to exceed $904,455 (Exhibit No. 1).
II. RECOMMENDATION
Recommendatio...
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