Report to Mayor and City Council
Tuesday, November 21, 2023
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT WITH SHI INTERNATIONAL, CORP. FOR MICROSOFT365 & MIMECAST SUBSCRIPTION SERVICES FOR THE CITY OF CARSON (CITY COUNCIL)
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I. SUMMARY
To support the city's impending Tyler Munis upgrade and its latest security model, all current and future planned staff will need a city email address, spam filter (Mimecast), and productivity software (Microsoft365) to perform their work. Departments have estimated the increased staff count to be close to 300 for FY 2023/24 (including summer workers).
City Council approved Amendment No. 2 on March 7, 2023 for the purpose of adding 300 licenses for both Microsoft365 and Mimecast users at a cost of $46,688.74, bringing the increased contract sum to $530,528.31, and to adjust the Agreement term to reflect an expiration date for Mimecast subscription of July 6, 2024 while the expiration for Microsoft subscription remained unchanged at July 31, 2024.
Staff is now seeking City Council approval of Amendment No. 3 for the purpose of adjusting the cost and license periods for the 300 Microsoft licenses denoted F and W, reducing the collective cost of such licenses by an amount of $4,932.00, and adding 300 Mimecast licenses denoted G, H and I at an additional cost of $14,535.00 (for a total increase of $9,603.00), thereby bringing the adjusted Contract Sum to $540,131.31.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 3 to Contract Services Agreement with SHI International, Corp.; and
2. AUTHORIZE the Mayor to execute Amendment No. 3 to Contract Services Agreement with SHI International, Corp. following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action deemed appropriate by the City Council as allowed by law.
IV. BACKGROUND
On March 2, 2021, the City Council approved a cooperative agreemen...
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