Report to Mayor and City Council
Tuesday, October 18, 2022
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 4 TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE SERVICES.
Body
I. SUMMARY
On December 5, 2017, a Request for Proposals ("RFP") was published to solicit qualified firms for tree maintenance services. A total of three firms responded and submitted their proposals, which were opened on January 8, 2018. After review and evaluation of the proposals, it was determined that West Coast Arborists, Inc. was the most qualified to provide tree maintenance services to the City.
As part of the contract, three one-year extensions were allowed with Council's approval. The contract has also been amended three times, first to add a Tree Planting Project, the second time to extend the contract for two additional months extending the expiration date to November 30, 2021, then a third time to extend the term for (1) one additional year from December 1, 2021 through December 31, 2022 at an additional cost of $656,588.03, resulting in an increased total contract sum of $2,796,204.09 to allow contractor to continue meeting tree service requests for Carson residents and businesses.
Now, staff is requesting that the contract be extended for (1) one additional month from December 31, 2022 through January 31, 2023 at an additional cost of $199,000.00 bringing the increased contract sum to $2,901,792.12, to allow contractor to continue meeting tree service requests for Carson residents and businesses while staff prepares to go out to bid for award of a new contract.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 4 to the Agreement for Contract Services by and between the City of Carson and West Coast Arborists, Inc. to increase the contract sum by $199,000.00 for one additional month to provide tree maintenance services such that the total cost of the Contract Agreement does not exceed $2,901,792.12.
2...
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