Report to Mayor and City Council
Tuesday, September 03, 2024
Consent
SUBJECT:
Title
CONSIDER APPROVAL TO INCREASE THE BLANKET PURCHASE ORDERS TO GRAINGER GLOBAL HOLDINGS, INC. FOR THE PURCHASE OF SUPPLIES AND MATERIALS IN THE IDENTIFIED NOT TO EXCEED AMOUNTS PER FISCAL YEAR (CITY COUNCIL).
Body
I. SUMMARY
City Council approval is requested to authorize the Purchasing Department to appropriate funds to a Blanket Purchase Order ("BPO") to any vendor which will exceed the City Manager's current expenditure authority of $75,000. With the adoption of the FY 2024-25 annual budget and the beginning of the new fiscal year on July 1, 2024, the Public Works Department has started to submit its requisitions for the services, supplies and materials needed to operate and maintain the City's infrastructure.
Each year, the Public Works Operations Division establishes over 300 Purchase Orders with various vendors that supply the essential materials, supplies, and technical services used by our Operations and Maintenance and Fleet and Facilities Maintenance crews to carry out their daily functions. Additionally, our Fleet Maintenance and Warehouse staff require purchase orders with vendors that provide regulatory inspection, repair services and specialized parts and equipment to support the entire Public Works Department. Staff is requesting Council approval to increase the not to exceed amount for one vendor, Grainger Global Holdings, Inc. ("Grainger") to $100,000 per fiscal year in accordance with Ordinance No. 23-2309 Section 2604.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAVE the contract requirements of the Carson Municipal Code ("CMC") pursuant to Carson Municipal Code 2605 (b)(1)(ii); and
2. AUTHORIZE the Purchasing Manager to waive the formal bidding procedures as defined by the CMC Section 2610, utilizing Cooperative Purchasing as allowed by the CMC Section 2611(g) and issue Purchase Orders for supplies and materials Grainger Global ...
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